StateJobsNY

NY HELPNo

AgencyBudget, Division of

TitleAdministrative Assistant, NS - Ref 22-68

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47039 to $59088 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Division of the Budget

State Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications The successful candidate will have strong positive interpersonal and communication skills and must enjoy working in a fast-paced team that is focused on creating positive results and outcomes. The candidates must be able to work proficiently in the Microsoft Office Suite (e.g., Outlook, Excel, and Word) and learn to use of other State financial and personnel management database and software. Administrative support experience in a similar capacity is strongly desired. Occasionally, overtime may be required on evenings and weekends during times of peak workload.

Duties Description The incumbent will serve as the Office Manager for the General Government and Workforce Unit (GWU), consisting of 17 professional staff responsible for overseeing the budget development and operational processes for the Enterprise Service agencies, General Government agencies, and the State’s Workforce. Reporting directly to Unit Head and Assistant Unit Head, the incumbent will provide overall office management and administrative activities.

Responsibilities of the Office Assistant would include, but are not limited to:

• Answering phones, scheduling meetings and maintaining calendars;
• Typing and formatting documents for use by Unit Head and Assistant Unit Head, Deputy Directors, the Director and Executive Chamber staff, to ensure quality and consistency;
• Gathering agenda items and note taking for several on-going meeting series;
• Distributing Budget Director Approval (BDA) requests for agency-wide review and analysis and developing memos to solicit Deputy Director and Director approval;
• Planning and managing the intake, organization and distribution of documents such as budget-making materials; and
• Maintaining and updating electronic files and Division of the Budget distribution lists and providing for all other necessary administrative duties to manage GWU's work and processes.

Additional Comments To be considered for a current or future position with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/ and select "Office Services" in the 'Title Applying For' section.

Some positions may require additional credentials or a background check to verify your identity.

Name The DOB Personnel Office

Telephone 518 474-9619

Fax 518 474-0132

Email Address Personnel@budget.ny.gov

Address

Street NYS Division of the Budget

State Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingTo be considered for a current or future position with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/ and select "Office Services" in the 'Title Applying For' section.