Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 06/21/22

Applications Due07/12/22

Vacancy ID107008

NY HELPNo

AgencyExecutive Chamber of New York State

TitleScheduling Invites Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $59000 to $73000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Capitol

State St. and Washington Ave

City Albany

StateNY

Zip Code12242

Minimum Qualifications Minimum Qualifications: Bachelor’s Degree plus two years relevant experience.

The preferred candidate would have some familiarity with New York State government.

Duties Description The Executive Chamber of Governor Kathy Hochul is seeking a highly organized, dedicated individual to serve as Scheduling Invites Assistant. The incumbent will support the Deputy Director for Scheduling & Invitations by managing daily tracking and response to invitations received by the Governor’s Office.

The Scheduling Invites Assistant will:

• Process and input all invitations received in the mail, via email, and through the Invitations Office, researching pertinent details related to the invitation and inviting party
• Route tasks through an electronic system to the appropriate advisor or group in the Executive Chamber for response
• Finalize responses and email or call relevant groups with responses to invitations
• Reach out to inviting parties via phone/email as necessary to confirm dates, time, and location of events
• Monitor incoming emails and process email communications in a timely manner
• Answer calls received by the Invitations Office and field pertinent questions pertaining to the status of Governor’s events, meetings, or speaking requests
• Handle special requests involving tracking large groupings of invites, such as commencements, holidays, etc. per the Director of Scheduling of Senior Staff’s request
• Prepare weekly reports as requested
• Assist with a variety of out of office events
• Perform other duties as needed.

Some positions may require additional credentials or a background check to verify your identity.

Name Kasey Higgins

Telephone

Fax

Email Address Kasey.Higgins@exec.ny.gov

Address

Street NYS Capitol

State St. and, Washington Ave

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease include resume and cover letter with your application.

Printable Version