StateJobsNY

NY HELPNo

AgencyPublic Service, Department of

TitleAdministrative Assistant 2 (two positions)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 3 Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Transfer
Must be a current New York State employee with one year or more of permanent, competitive service as an Administrative Assistant 2, Grade 15 or a current New York State employee with one year or more of permanent, competitive service or 55-b/c service in a qualifying title and eligible for transfer* under section 70.1 of the Civil Service Law.

Civil Service List
Candidates on the appropriate Civil Service list(s) have been canvassed and do not need to apply to this posting.

*Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.

Duties Description The Administrative Assistant 2, Grade 15, will work in the Office of General Counsel (OGC) and will perform duties that include, but are not limited to:
• Providing administrative support to the Department’s Record Access Officer.
• Typing and formatting letters, memoranda, briefs, session items, charts, and reports using MS Office Suite.
• Reviewing outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy and program information, and conformance to instructions.
• Maintaining confidentiality of documents, program operations, and written and verbal communications.
• Filing and managing deadlines, coordinating with Staff, maintaining calendars, and scheduling meetings and conference calls.
• Making travel arrangements and preparing expense reports with knowledge of Adobe.
• Using DPS Document Matter Management (DMM) filing system.

Additional Comments The primary mission of the New York State Department of Public Service (DPS) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.

The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at www.dps.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management - JF

Telephone

Fax 518-473-9990

Email Address recruiting@dps.ny.gov

Address

Street 3 Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on ApplyingPlease send a resume and cover letter to recruiting@dps.ny.gov or fax to Human Resources Management at (518)473-9990. Please reference “Administrative Assistant 2, posting 00260” when applying.