Review Vacancy
TitleDeputy Director, Division of Lottery
Occupational CategoryNo Preference
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $112155 to $141538 Annually
Minimum Qualifications Preferred Qualifications:
• A bachelor’s degree and seven years of relevant experience.
• A minimum of three years of this experience must be in a senior level or executive capacity.
• Management experience in a lottery industry environment preferred.
• The bachelor’s degree should be in a field substantially related to Law, Business Administration, Marketing, Public Administration, Finance, Economics, Auditing or Accounting.
Duties Description Reporting to the Director of the Division of the Lottery, the Deputy Director would function as the second-in-command of the Division of Lottery. The incumbent will direct administrative functions, initiatives, and Division special projects. The special projects will require a long lead time.
Specific duties performed, but are not limited to, the following:
• Assist the Lottery Director and Lottery unit heads to establish and implement short and long-term plans, modernize operations, and assess resources; actively participate in strategy and planning sessions, review research, and collaborate with Lottery Director to develop and track key performance indicators.
• Manage large projects with business impact for the Division, such as:
-RFP Process for Full-Service Lottery System
-RFP Process for Instant Tickets
-Build out following the RFP for the new internal control system
-RFP for Advertising
-RFP for Strategic Digital Partner
• Serve as Executive Sponsor of Lottery initiatives as assigned by the Lottery Director; ensure initiative goals, objectives, outcomes, expectations, schedule, and roles are clear; collaborate with Lottery Director and unit heads to establish goals, objectives, and key milestones, address potential risk, remove potential barriers, and ensure initiative is on schedule and within budget.
• Recommend procedural or regulatory changes relative to the Division’s units.
o Assess Lottery functional area operations and collaborate with unit heads to clarify purpose and align policies, procedures, and processes; work with Lottery staff to improve business processes, create business process flows, and develop RACI matrices (responsible, accountable, consulted, and informed).
o Oversee management of Lottery policies and procedures; in collaboration with Lottery Director and unit heads, update policies and procedures as needed and reevaluate in accordance with Gaming Commission policy.
o Interpret existing policy and direct staff in implementing the policy for Lottery.
• Provide policy and operational advice to the Director, of Lottery, the Executive Director, and other interested parties relative to the areas of responsibility.
• Ensure Lottery contract compliance; make certain Lottery contract owners establish and track meaningful contract performance measures, implement structured contract compliance reviews, and properly manage contract invoice reviews/reconciliation and contract spending.
• In collaboration with Lottery CFO and unit heads, establish standardized processes for Lottery vendor net remit invoices; determine controls, billing codes, authorized approvers, tracking, approval process, reconciliation, reporting; review processes/approvers no less than annually (~$300 million annually).
• Review Lottery internal audit reports and collaborate with unit heads to address any findings.
• Ensure Lottery risk and control assessments are up to date in collaboration with the Gaming Commission Risk Management office; recommend Lottery and vendor controls to mitigate risk.
• Assist with internal controls, records management, and retention for the Division of the Lottery.
• Assist Lottery Director and unit heads with the development of regulatory compliance tracking tools.
• Assist with the development and annual review of Lottery Business Continuity Plan; ensure alignment with Lottery vendor Business Continuity Plans.
• Prepare and present reports and presentations as requested by Lottery Director.
• Assist the Director in the preparation of regular updates/reports for the Executive Director and Members of the Commission, which shall include full and complete performance metrics and information on the Division’s programs.
• Maintain effective cooperative working relationships with Members of the Commission, executive and senior management, vendors, stakeholders, and the public.
• Provide expert advice and assistance, supports the assigning and review of the work of professional staff, sets priorities and ensures work is completed within established timeframes.
• Evaluate employee performance and prepares performance programs and evaluations.
• Perform other duties as required.
Essential Skills:
• Solid leadership and management skills.
• Exceptional organization and analytical skills.
• Management experience which includes leadership, strategic planning, procurement, negotiation, conflict resolution, contract administration including procurement and compliance is a plus.
• Understanding of standard principles of accounting.
• Strong written and verbal communications skills.
• Superior interpersonal skills.
• Experience in working with governmental entities in a regulatory and/or legal capacity.
Additional Comments Telecommuting is NOT available to Gaming Commission employees.
PROHIBITION AGAINST PLAYING AND WAGERING
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.
Some positions may require additional credentials or a background check to verify your identity.
Email Address human.resources@gaming.ny.gov
Address
Notes on ApplyingEmail submissions are preferred. Deputy Director, Division of Lottery should be indicated in the subject line.
Please send your resume and cover letter in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or "the Cloud".
Your Social Security Number may be required to confirm your eligibility.