Review Vacancy
AgencyCivil Service, Department of
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $52608 to $65702 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Two years of satisfactory secretarial experience OR satisfactory completion of a two-year course in secretarial science from a business school registered with NYS education Department, a NYS community college, OR a technical institute recognized by the NYS Education Department as following acceptable practices; OR a satisfactory combination of the above.
PREFERRED QUALIFICATIONS:
Prior experience working as a Secretary of a Director or Executive Office.
Duties Description Reporting to the Director of Diversity & Inclusion Management, the incumbent of this position will be responsible for administrative support activities for the Office of Diversity Management, including:
• Answering telephones, including responding to questions concerning non-technical issues, or referring calls to appropriate staff member or program area where intricate answers are required.
• Maintaining Director’s appointment schedule by planning and scheduling meetings, conferences and travel; and preparing background materials, handouts and instructions as may be necessary for attendees.
• Drafting confidential spreadsheets and reports as needed to facilitate diversity and inclusion activities and work being conducted between Civil Service and affected State agencies.
• Developing office procedures for document management and exercising internal controls to safeguard confidential documents and processes.
• Assist unit with assigned projects to meet deadlines as needed.
• Opening and distributing incoming correspondence, including making a determination on whether deadlines for response need to be established or if referral to another Division is required.
• Preparing letters, memoranda, transmittals, reports and other necessary information using the applicable office equipment.
Additional Comments NOTE ON TELECOMMUTING: DCS Employees are required to apply and obtain approval through management to telecommute according to DCS Telecommuting Pilot Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address DCSHumanresources@cs.ny.gov
Address
Street NYS Department of Civil Service
Office of Human Resources and Administrative Planning
Notes on ApplyingIf interested please send a resume and a cover letter indicating how you meet the posted qualifications. Please include the vacancy number in the subject line of your email.