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Review Vacancy

Date Posted 06/28/22

Applications Due07/13/22

Vacancy ID107406

AgencyChildren & Family Services, Office of

TitleDeputy Commissioner of Administration (Financial Operations)

Occupational CategoryOther Professional Careers

Salary Grade667

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $151984 to $188231 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 6 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address Capital View Office Park - Financial Operations

52 Washington Street, South Building

City Rensselaer

StateNY

Zip Code12144

Minimum Qualifications Bachelor’s degree in Finance, Business Accounting or a related field.

In addition, 10 years of progressive leadership roles in Finance and other areas listed above.

Outstanding oral and written communication skills.


Duties Description The Deputy Commissioner for Administration is the Chief Executive in the Division of Administration for the agency. The incumbent acts as fiscal and operational support to the Commissioner and Executive Deputy Commissioner and participates in the determination of State policy in all areas of Agency responsibilities. Under the general direction of the Commissioner and Executive Deputy Commissioner, the incumbent has overall responsibility for the direction and coordination of essential functions for the Bureau of Budget Management, Financial Operations, Bureau of Contract Management, Office of Agency Performance Management, Bureau of Management Services and Capital Projects, and Bureau of Information Technology Management.

Responsibilities include, but are not limited to, the following:

• Principal advisor to the Commissioner and Executive Deputy Commissioner in the overall development of policy and programs for the provision of services to the Agency in the areas of finance, accounting, budget management, contract management, capital construction, agency performance and other related support services.

• Manages the overall development, review and presentation of the Agency’s annual budget process that totals over $4 billion in State General Funds, Special Revenue Funds, Federal Funds and other miscellaneous funds.

• Acts as senior liaison to the Division of the Budget, other state agencies, external stakeholders and other constituents on matters regarding budget and finance.

• Oversee the development and implementation of procurement policies and procedures.

• Elevates areas/issues of potential risk or vulnerability to the Commissioner and Executive Deputy Commissioner.

• Leads effort to foster communication and collaboration on budget, contract and finance matters with other deputy commissioners and counsel’s office.

• Assesses the Governor’s proposed budget and enacted final budget and advises the Commissioner and the Executive Deputy Commissioner on the effects of new or revised changes on the agency.

• Provides the Commissioner and the Executive Deputy Commissioner with long-range projections of Agency and local district staffing requirements through comprehensive workforce planning so that human resources can adapt to the changing needs of the human services sector.

• Represents the Agency, at the Commissioner’s request as his/her representative, at conferences and meetings with a variety of State and Federal agencies including the Department of Health and Human Services, US Department of Agriculture, Division of the Budget, Office of the State Comptroller, Office of Employee Relations, other agencies and Legislative bodies at both the State and local level, and several private external groups on all matters related to his/her areas of responsibility.

• Oversee the design, support and management of all information technology management solutions critical to the mission of the agency.

• Plans, directs and coordinates specific projects/activities as assigned by the Commissioner or Executive Deputy Commissioner assuring that all relevant expertise is assembled, that goals are established and that the work product is completed with agreed-upon timeframes.

• Works collaboratively with the Division of Audit and Quality Controls to ensure that the programs administered by the Agency and its local districts comply with fiscal and programmatic standards and that fiscal expenditures at the State and local level are made in conformance with all applicable laws, regulations and practices.

• Directs the review and analysis of the programs and operations under his/her jurisdiction and the development of new and innovative methods of providing the services for which he/she is responsible.

• Directs and coordinates subordinate staff in the development, review and analysis of the Agency’s budget to ensure that funding levels are appropriate for successful administration and programmatic support to the Agency.

• Directs the planning of regular and supplemental budgets as well as long-range program budget planning; directs the review and analysis of materials submitted for adequacy.

• Directs the activities of the Office of Management Services, including facilities management, fleet management, space planning, mailroom, telecommunications, security and space planning functions of the bureau.

• Directs the activities of Capital Facilities service activities including capital design, construction contracts, facilities maintenance, inspection, legislation and interface with public and professional organizations.

Additional Comments Benefits include: membership in the New York State Retirement System; health, vision and dental packages; deferred compensation plan; and leave benefits.

Please forward resume and cover letter to:
EOAjobpostings@ocfs.ny.gov


Background Investigation Requirements:

1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees.

2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.

3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.

Candidates from diverse backgrounds are encouraged to apply. OCFS is an Equal Opportunity/Affirmative Action Employer. OCFS is committed to ensuring equal opportunity for persons with disabilities and workplace diversity. It is the policy of OCFS to provide reasonable accommodations to qualified applicants and employees with disabilities to enable them to perform the essential functions of the position for which they are applying or for which they are employed. OCFS does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA.

Some positions may require additional credentials or a background check to verify your identity.

Name New York State Office of Children and Family Services

Telephone 518-473-7936

Fax 518-473-6122

Email Address eoajobpostings@ocfs.ny.gov

Address

Street Bureau of Personnel - MAA

52 Washington Street, 231 North

City Rensselaer

State NY

Zip Code 12144

 

Notes on ApplyingQualified candidates should e-mail their resume and letter of interest to eoajobpostings@ocfs.ny.gov You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

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