StateJobsNY

NY HELPNo

AgencyBudget, Division of

TitleAdministrative Assistant - HR - Ref. #22-18B

Occupational CategoryNo Preference

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47039 to $59088 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Division of the Budget

State Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications The successful candidate should be able to work well both independently and as part of a team, have strong interpersonal skills, and the ability to manage competing priorities. Candidates should be comfortable learning information technology systems.

Duties Description The incumbent of this position will be part of the Human Resources team that is responsible for personnel, health benefits, time and attendance, and payroll administration for the Division of the Budget, Executive Chamber, Lieutenant Governor’s Office and the Statewide Financial System (SFS). Additionally, the team is partnered with the Training Office, has a lead role in recruitment and staffing decisions, administers competitive service exams, manages probation and performance evaluation programs, and is frequently engaged in developing and implementing initiatives to meet human resource objectives for DOB. The candidate selected for this position will be primarily responsible for assisting the payroll portfolio. As part of a small team of dedicated professionals, this position will offer opportunities to learn other facets of our work and to have meaningful roles in our broader efforts.

Responsibilities would include, but are not limited to:

• Review, interpret and advise principals of policies, rules, and regulations issued by OSC, Civil Service, DOB, etc.;
• Confirm that all payroll transactions are entered timely, accurately and prepared in accordance with applicable NYS laws, rules and regulations;
• Monitor and finalize payroll activities to ensure deadlines are met, this includes (but not limited to): all payroll closure activities - processing overtime, lost time, hourly timesheets, holiday pay and other miscellaneous payments; entering various payroll forms timely – direct deposit, tax forms, etc.;
• Review bi-weekly payroll processing, this includes (but not limited to) confirming paychecks, reviewing direct deposits and advising staff of potential issues;
• Track and execute annual payroll events;
• Prepare salary calculations as requested;
• Prepare informational payroll updates for agency distribution;
• Maintain and update information in several computer systems including the Statewide Financial System (SFS) and Statewide Learning Management System (SLMS); and
• Assist with various DOB Human Resource assignments and projects.

Additional Comments To be considered for this or future positions with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/pages/landing_information.do and select “Administrative Assistant - HR” as the Title Applying For. Applications are held in the Division’s resume database for six months, after which candidates may reapply to be considered for future opportunities.

If you require assistance in applying for employment with the New York State Division of the Budget, or if you have any questions about working for the Division, please contact personnel@budget.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name The DOB Personnel Office

Telephone

Fax 518 474-0132

Email Address personnel@budget.ny.gov

Address

Street NYS Division of the Budget

State Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingTo be considered for this or future positions with the Budget Division, please complete the Online Employment Application at https://www.budget.ny.gov/resume/pages/landing_information.do and select “Administrative Assistant -HR” as the Title Applying For. Applications are held in the Division’s resume database for six months, after which candidates may reapply to be considered for future opportunities.

If you require assistance in applying for employment with the New York State Division of the Budget, or if you have any questions about working for the Division, please contact personnel@budget.ny.gov.