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Review Vacancy

Date Posted 08/01/22

Applications Due08/16/22

Vacancy ID109634

AgencyHomeland Security and Emergency Services, Division of

TitleContract Managemt Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220

Washington Avenue

City Albany

StateNY

Zip Code12226

Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the SG-11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Appointment: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.

GENERAL PUBLIC CANDIDATES:
Individuals who are currently 55b/c eligible, who possess a bachelor’s degree or higher are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description Duties may include but are not limited to:

• Review purchase requests received through the Agency Dashboard.
• Verify contracts and obtain competitive pricing quotes when necessary.
• Enter procurement requests in the State Financial System (SFS) as needed.
• Assist in the ongoing administration of contracts with vendors and ensure adherence to established
contract procedures and requirements.
• Research vendor contracts with the State to ensure compliance with Agency Procurement Policy and
NYS Finance Law.
• Reconciliation and payment of invoices as they are received.
• Maintain an effective working relationship with program and administrative organizations.
• Work with program office staff to develop RFP’s, RFI’s, IFB’s, RFQ’s, evaluation instruments,
single and sole source requests, and other procurement instructions, ensuring that procurement
documents and processes meet legal and regulatory requirements.
• Provide advice and assistance to Department program managers with focus in the areas of compliance
with State finance and procurement laws, regulations, and policies.
• Assist in various aspects of contract preparation, contract approval, and other areas of procurement
and contact administration.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.


Additional Comments NOTE ON TELECOMMUTING: DHSES employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are fully vaccinated are to provide proof of this upon hire. At this time all unvaccinated employees do not need to submit weekly testing for COVID-19. Please note the weekly testing requirement may change at any time.


Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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