Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 08/09/22

Applications Due08/19/22

Vacancy ID110211

AgencyCivil Service, Department of

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31670 to $39423 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 55 Mohawk Street

City Cohoes

StateNY

Zip Code12047

Minimum Qualifications Reachable on the Beginning Office Assistant eligible list, eligible for a 70.1 transfer OR reinstatement OR 55 b/c eligible.

Duties Description The Office Assistant 1 is responsible for the following clerical duties to support scheduling, front desk, and clinical functions:

Scheduling Support Activities:

• Scheduling occupational health and fitness-for-duty/agency referral examinations.
• Scheduling and preforming clerical activities such as sending correspondence associated with pre-employment candidates.
• Preparing and sending remediable letters to candidates and answering questions from candidates and agencies concerning determinations.

Front Desk Support Activities:

• Completion of Front Desk activities including checking in clients, answering the telephone, documenting and distributing incoming faxes, preparing money order deposit logs.
• Maintaining back up for the main line phones.
• Data entry of client information in the Exterior information system to support Front Desk activities.
• Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verification.

Clinical Support Activities:
• Assembly of medical records for review by EHS clinicians.
• Pulling medical records for OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.
• Processing incoming Respirator Questionnaire forms.


NOTE: Parking is readily available and free at this location. This position also allows for an early start time at 7 or 7:30 am.

Additional Comments NOTE ON TELECOMMUTING: DCS Employees are required to apply and obtain approval through management to telecommute according to DCS Telecommuting Pilot Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Meghan Louden

Telephone 5184734306

Fax

Email Address dcshumanresources@cs.ny.gov

Address

Street Office of Human Resources and Administrative Planning

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingIf interested please send a resume and a cover letter indicating how you meet the posted qualifications. Please include the vacancy number in the subject line of your email.

Printable Version