Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 08/10/22

Applications Due08/25/22

Vacancy ID110273

AgencyHomeland Security and Emergency Services, Division of

TitleAdministrative Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47039 to $73259 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Ave

City Albany


Zip Code12226

Minimum Qualifications CURRENT STATE EMPLOYEES:
New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Salary Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law. *

70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the SG-11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Appointment: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

*Successful completion of two-year traineeship leads to appointment as a Administrative Specialist 1, SG-18.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website ( to determine transfer eligibility or contact OGS Human Resources for your transfer options.

Individuals who are currently 55b/c eligible, who possess a bachelor’s degree or higher are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of two-year traineeship leads to appointment as a Administrative Specialist 1, SG-18.

Duties Description The incumbent will serve as one of the Business Unit Personnel Coordinators (BUPCs) liaising with host agency partners on Human Resources (HR), Labor Relations (LR), Time and Attendance, and Payroll related matters. This position deals with personal, sensitive, and confidential issues and information on a continuous basis. Typical tasks and activities are as follows:

• Serve as a liaison between DHSES and OGS host entities (HR/LR/BSC).
• Review and amend DHSES policies and procedures as needed. Design systems to implement and enforce policies.
• Make recommendations on position alignments within various offices and update agency organizational charts as needed.
• Act in a confidential capacity to management in the investigation of potential disciplinary actions, employee relations, attendance and leave, probationary and performance issues.

• Coordinate the internal recruitment process to ensure adherence to CSL/RR, contractual requirements, and internal policies. Review staffing requests, confers with, and provide information to program managers and staff, respond to questions from OGS and DOB. Ensure all required forms and documentation are in order, approvals in place and recruitment tracking data have been updated.
• Conduct exit interviews and maintain an exit interview analysis report, to identify trends and patterns within each office.
• Confer with the BSC on various leave types to include but not be limited to FMLA, PFL, COVID Leave, etc. as well as payroll and time and attendance issues.
• Perform background reviews for non-BDA and applicable BDA requests. Collaborate with DHSES Counsel as required.
• Assist with management of the DHSES Internship/Fellowship programs.
• Assist with onboarding and offboarding of staff.
• Solicit, edit, and review information related to employee news and staffing changes (new, promotions, retirements, moves) for internal publication.
• Draft classification and reclassification request packages for positions within the agency.
• Supervise subordinate staff and perform other duties as assigned.
• Participate in Labor Management, staff and other meetings as directed.
• Represent the Administrative Services Unit in first step grievance hearings.
• Perform research and gather internal and external information from program and administrative areas, other State agencies, governmental publications, etc. on a variety of topics as directed.
• Participate in response activities as required during emergency activations.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Additional Comments NOTE ON TELECOMMUTING: DHSES employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are fully vaccinated are to provide proof of this upon hire. At this time all unvaccinated employees do not need to submit weekly testing for COVID-19. Please note the weekly testing requirement may change at any time.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

Printable Version