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Review Vacancy

Date Posted 11/02/22

Applications Due12/31/22

Vacancy ID116031

AgencyMilitary and Naval Affairs, Division of

TitleHuman Resources Specialist 1-REPOST

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $59038 to $65000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address New York State Division of Military and Naval Affairs Headquarters

330 Old Niskayuna Road

City Latham


Zip Code12110

Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Minimum Qualifications: A Bachelor’s degree from a regionally accredited college or university in Business Administration, Public Administration, Human Resources Management, Political Science or related degree; plus two (2) years of full-time experience in Business or Public Administration, or related administrative field.


An Associate’s degree from a regionally accredited college or university, in Business Administration, Public Administration, Human Resources Management, Political Science or related degree; plus four (4) years of full-time experience in Business or Public Administration, or related administrative field.


Six (6) years of full time experience in Business or Public Administration or related administrative field with some supervision of subordinate personnel.**


In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.

Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York. Must report any change in driver’s license status to the State Human Resources Office (MNHS).
Must be proficient in, and able to independently use Microsoft Office software – MS Word and Excel. Ability to use PowerPoint and/or Access also preferred. ***

Within Ninety (90) days of appointment must successfully complete all Statewide Financial System (SFS) and Statewide Learning Management System (SLMS) required training as related to job assignments. ***
** Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate the combined education and years of experience necessary for each classification with direct relevance to the job duties noted above. Years of experience maybe adjusted based on level of previous experience and supervision.

*** Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.

At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.

NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.

Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

For the purpose of staffing, developing and maintaining an adequate and competent workforce, the Human Resources Specialist (HR Specialist) performs a variety of personnel activities and transactions to include: position classification and compensation; employee recruitment, placement, and retention activities; benefits administration, health and safety assessments, employee counseling employee recognition programs, labor relations, payroll transactions, training and other employee services.

Due to the unique aspect of DMNA, HR Specialists also perform a variety of duties and responsibilities in support of State Active Duty (SAD) military missions to include but not limited to SAD payroll and Line of Duty (LOD) investigation file management. These duties differ greatly from the usual HR responsibilities within a state agency. The payroll and LOD file management have complexities and require significant ability to perform independently as well as interact with many stakeholders.

The HR Specialist series may include supervising subordinate personnel in the performance of human resources responsibilities.

The position performs responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. When appropriate, the position may report to state and/or federal supervisory personnel. This position is management/confidential and is not covered under labor contract provisions within the DMNA.

Specifically, duties may include but are not limited to:

• Provides technical guidance, direction and assistance to staff as needed.
• Reviews organizational relationships and the impact of changing programs on existing positions and organizational structures.
• Conducts pertinent audits and studies, analyzes data and develops appropriate recommendations.
• Develops and/or reviews requests for new positions, reclassifications, reallocations, increased minimum hiring rates, geographic and shift pay differentials and related classification and compensation matters.
• Prepares agency classification requests and supporting justifications.
• Confers with program staff, Department of Civil Service and Division of the Budget representatives as necessary to further explain and support classification proposals.
• Reviews tentative classification standards; and coordinates with affected program staff for appropriate and timely comment.
• Confers with agency program managers and Department of Civil Service representatives on possible actions to meet specific recruitment needs.
• Prepares personnel transactions in accordance with applicable rules, regulations and directives.
• Advises program managers, supervisors and individual employees on applicable laws, rules, directives or negotiated agreements which affect the appointment, promotion, termination or salary of employees.
• Prepares various personnel reports and related correspondence.
• Administers tasks pertaining to the appointment, assignment and evaluation of personnel.
• Corresponds or meets with potential applicants to resolve inquiries regarding employment opportunities.
• Administers the maintenance of a position or item control system to facilitate effective and efficient utilization of organizational staff.
• Directs the preparation and adaptation of agency personnel manuals and employee informational handbooks.
• Oversees the administration of the time and attendance rules as modified by negotiated agreements; and pertinent leave programs such as military, educational and sick leave.
• Disseminates information on training and promotion opportunities and related programs for potential employee self-improvement.
• May counsel individuals on career programs and goals.
• Supervises the activities of subordinate staff engaged in supporting the agency’s state workforce.
• Supervises the administration of employee insurance programs, survivor benefits, workers’ compensation, organizational health, safety and related programs including retirement counseling.
• May be responsible for assisting in payroll matters and processing.
• Responsible for reviewing and tracking overtime expenditures in accordance with agency directives.
• Coordinate all personnel activities associated with hourly hires such as reviewing hiring paperwork for accuracy; providing supervisory guidance; track hours associated with non-military use contracts and other requirements.
• Will assist in the tracking and projecting personnel hiring including full-time equivalents (FTE) review and budgeting.
• May assist with coordinating activities associated with State Awards, tracking certifications, employee recognition, years’ of service awards, training dates and mandates, and other tracking of employee data information.
• May present at or assist with presentation and training events and oversight of the Statewide Learning Management (SLMS) system.
• May assist with SAD activities.
• Performs other duties as assigned.

• Assists in the development, implementation, daily operations and execution of the bi-weekly payroll for SAD active missions to include activities such as: payroll entry and processing, identifying and correcting payroll errors, reviewing and assessing housing and dependent documentation, and managing service member payroll data.
• Assists in maintaining, organizing and analyzing SAD Line of Duty (LOD) investigation files which includes review and interpretation of medical documentation, benefits questions, SAD service Orders and DMNA Regulation and state statute.
• Involves input to, development of and implementation of various policies and procedures for the execution of SAD payroll transactions and SAD LOD investigation file determinations.
• Positions involve significant interaction with individuals within DMNA and outside partners to include agency executives, mission commanders, OSC, DHSES, service members and numerous other federal and state directorates.
• May assist with other state HR Directorate duties and responsibilities
• Performs other duties as assigned.
An individual appointed to a HR Specialist position must be able to take direction, comprehend many assignments at one time, pay attention to detail, analyze and process large amounts of data, supervise subordinate personnel, present material to supervisor and other individuals clearly and concisely, exercise extreme confidentiality in working with personnel and medical records and require minimal supervision in completing tasks timely and accurately.

• Working knowledge of the principals and practices of personnel administration, particularly (preferred) as practiced under the provisions of New York State policies and procedures.
• Experience working with labor unions, collective bargaining agreements and/or pertinent knowledge of grievance and disciplinary procedures - preferably experience working with New York State labor agreements.
• Must be able to interpret regulations and statutes and ensure proper compliance.
• Must be proficient in Microsoft Office Word and Excel. Ability to use PowerPoint preferred.
• Strong organizational skills.
• Ability to perform tasks with minimal supervision.
• Experience in multi-tasking and prioritizing multiple deadlines.
• Strong communication skills – written and verbal.
• Ability to prepare written material in a clear and concise form.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents or procedures previously established.
• Ability to interact well with different groups of people, including co-workers and management comprised of both Federal and State personnel.
• Ability to organize and analyze facts, and to draw logical conclusions.
• Ability to identify and resolve personnel problems.
• Ability to effectively supervise and coordinate the efforts of others.
• Ability to provide direction and training to staff in effective personnel procedures.
• Working Knowledge of the principals and techniques of supervision.
• Ability to review and understand complex and lengthy documents while at the same time proofread and make editing recommendations.
• Must complete and attend training as required.
• May have to travel to meet job requirements, administer personnel activities, conduct presentations, address employee and labor relations matters, etc.
• Travel may occur using various modes of transportation to include driving and/or flying.
• Overtime may be required.
• Additional duties as assigned.

Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Dryer

Telephone 518-786-4830

Fax 518-786-4969

Email Address


Street New York State Division of Military and Naval Affairs Headquarters - State Human Resources

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110


Notes on ApplyingTo be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for the position. Please be certain to note your specific license or certification to meet requirements.

If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.

Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail. ENSURE TO COPY E-MAIL ADDRESS EXACTLY.

E-mail to:
FAX to: (518) 786-4969
Questions: (518) 786-4830

Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications




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