StateJobsNY

NY HELPNo

AgencyState, Department of

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33157 to $41018 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher eligible for transfer and determined to be similar by Civil Service.



For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: There are no minimum education or experience requirements for this exam.

Duties Description This position is responsible for clerical support and contract transaction processing for the Contract Administration Unit within the Bureau of Fiscal Management, Department of State. This position will work closely with Fiscal and program staff, as well as external organizations to review, process and execute contracts, amendments, and related payments. The Office Assistant 1 duties will include but are not limited to the following:

• Entry of contract and voucher transactions into the Statewide Financial System (“SFS”).
• Assistance with electronic submission of contract transactions to State control agencies such as the Attorney General’s Office and the Office of the State Comptroller.
• Logging and tracking of contract and voucher transactions through numerous tracking systems including Excel, Sharepoint and SFS.
• Administrative support functions such as processing and distributing mail, emails, filing, answering phones, etc.
• Perform special project and assignments as necessary.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

All Department of State employees may be required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Erin Connors

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12231

Notes on ApplyingIf you are interested and meet the minimum qualifications
above, email your cover letter, and resume to
HRM.Recruitment@DOS.NY.GOV. Please include Title, Location
and Vacancy ID # you are applying for in the subject line of
your email.