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Review Vacancy

Date Posted 11/18/22

Applications Due01/15/23

Vacancy ID117063

AgencyMTA Inspector General, Office of

TitleProcurement Associate

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $69388 to $86735 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 1 Penn Plaza

City New York

StateNY

Zip Code10119

Minimum Qualifications ?Position Requirements?:
A Bachelor’s degree from an accredited educational institution in business, business administration, finance, accounting, economics, or a related field or an equivalent combination of education and experience.
Minimum of five (5) years related experience.
Procurement experience in a local, state, or federal government agency is preferred.
Knowledge of applicable local, state, and federal procurement statutes, rules, regulations, internal controls and processes.
Knowledge of data processing, data inputting and word processing with excellent familiarity with Microsoft software products including Word, Excel, OneDrive, SharePoint, Power Point and Outlook/Exchange. Strong proficiency in Excel is desired.
Knowledge of financial accounting software applications, knowledge of QuickBooks/Method, a plus.
Ability to make sound judgments, and exercise critical, analytical, and problem-solving skills.
Ability to compile, evaluate and interpret information and data from a variety of information sources.
Ability to prioritize and complete work assignments in a timely manner.
Ability to identify the most effective and efficient method to carry out duties outlined herein.
Excellent organizational skills to manage a varied and high-volume workload.
Excellent written and oral communication skills with an attention to detail are required, including the ability to communicate complex information to a lay audience.
Excellent interpersonal and communication skills including the ability to interact with colleagues and senior leadership inside and outside the MTA/OIG.
Excellent record management skills with the ability to follow-up as necessary.
Pursuant to authorization by the Director of Administration or their designee, this position is eligible for limited remote tele-working.
A two-year commitment is required.

Duties Description ?Duties & Responsibilities:
Coordinates and procures all goods, supplies, materials, office equipment, maintenance services, IT hardware, IT software, IT software-as-a-subscription (SaaS) and IT licenses, legal and media publication subscriptions and any other acquisitions, contracts, and agreements.
Ensures that all procurements for goods, equipment, licenses, and services are obtained competitively and at the best value to the MTA/OIG and the availability of funds for these purchases.
Communicates and collaborates with OIG departments and staff to understand and identify their respective procurement needs and requirements.
Identifies those supplies, goods, licenses. and services, especially technology equipment and software licenses, obtainable through competed and existing MTA/HQ, NYS Office of General Services (OGS) and other government contracts.
Negotiates contracts, agreements, licensing arrangements and associated costs for material products and vendor services.
Conducts fair market comparisons and bids as required by local, state, and federal procurement statutes, regulations and MTA guidelines and procedures.
Provide guidance to users in the preparation of procurement requisitions for goods, supplies, office equipment, maintenance services, subscriptions, IT/technology equipment, software, and licenses.
Work closely with users to ensure timely entering of all procurement requisition and vendor information into the OIG Administration Unit automated financial system (QuickBooks/Method).
Ensures the accuracy of the goods delivered and services provided, and that? required documentation is obtained and entered in QuickBooks/Method.
Works closely with Accounts Payable to ensure timely payment to vendors, suppliers and other service providers for goods, supplies and equipment provided and services rendered.
Maintains up-to-date automated records in QuickBooks/Method for all vendors and suppliers, procurements, contracts, and agreements, including renewal and expiration dates.
Communicates with vendors, suppliers and account executives regarding pending procurements, service agreements, contracts, and other requisitions.
Develops and maintains strong working relationships with MTA/HQ procurement staff.
Analyzes the MTA/OIG procurement process and procedures to improve efficiency and effectiveness of goods and services acquisitions.
Provides administrative and project support to MTA/OIG Administration Unit as required.
Other duties as assigned by the Director of Administration or their designee.

Additional Comments Note that this vacancy is budgeted at the beginning of the salary range.

We are an Equal Opportunity Employer committed to diversity.
In order to protect our employees and continue to provide safe and reliable service to our communities, as of November 14, 2021, we are requiring all new MTA hires to be fully vaccinated against COVID-19 prior to their start date. MTA will consider exceptions for religious and medical reasons, where appropriate. “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose, or have received 1 dose of a 1-dose vaccine and two weeks have elapsed since the dose. Proof of your vaccination status in the form of a CDC vaccine card must be submitted prior to your start date.
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To apply, e-mail résumé, cover letter, including where you viewed the posting to:
RECRUITMENTS@MTAIG.ORG

Some positions may require additional credentials or a background check to verify your identity.

Name Director of Recruitment

Telephone 212-878-0000

Fax 212-878-0003

Email Address RECRUITMENTS@MTAIG.ORG

Address

Street 1 Penn Plaza

Suite 1110

City New York

State NY

Zip Code 10119

 

Notes on ApplyingTo apply, e-mail résumé, cover letter, including where you viewed the posting to:
Director of Recruitment,
recruitments@mtaig.org

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