Review Vacancy
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Minimum Qualifications A Bachelor’s Degree* and one year of specialized experience**.
Substitution: J.D or master’s degree may substitute for one year of the specialized experience**;
OR
An Associate’s Degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology and three years of specialized experience**.
OR
Five years of specialized experience**.
*Your degree must have been awarded by a regionally accredited college or university or one recognized by the New York State Education Department as following acceptable educational practices. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at: https://www.cs.ny.gov/jobseeker/degrees.cfm.
**Specialized experience using Microsoft Office Suite, drafting and editing letters and reports, scheduling appointments, managing phones.
PREFERRED QUALIFICATIONS
•strong organizational, communication, and analytical skills
•ability to work independently and as part of a team
•ability to handle multiple priorities
Duties Description The Administrative Assistant will provide administrative support to the Authorities Budget Office; duties will include but are not limited to the following:
• reviewing, preparing, and processing travel and purchase requests for staff;
• tracking ABO correspondence and ABO shared email folder;
• scheduling meetings and managing calendars;
• assisting in preparing and distributing reports issued by the ABO;
• assisting in pulling reports from online system for website posting;
• maintaining an up-to-date inventory of office supplies and equipment for staff;
• use MS Office 365 Word, Excel, and Outlook prepare and maintain documents, spreadsheets and presentations that are used to monitor financial, and program data and narrative information;
• design and maintain electronic and paper office filing systems;
• resolve day-to-day operations problems such as communicating with facilities staff;
• answer and forward phone calls;
• sort and process mail;
• modify and edit documents.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
All Department of State employees may be required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.
This position may require additional credentials or a background check to verify your identity.
Some positions may require additional credentials or a background check to verify your identity.