Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $49703 to $60371 Annually
Appointment Type Contingent Permanent
Minimum Qualifications One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 12 or higher eligible for transfer and determined to be similar by Civil Service.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
55 B/C QUALIFICATIONS
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.
Duties Description The Office Assistant 3 duties will include but are not limited to the following:
• Supervise mailroom staff and oversee all activities.
• Schedule daily tasks and staff assignments.
• Ensure staff are properly trained on operating postage machines, material moving equipment, proper lifting techniques and office procedures.
• Complete daily vehicle use reports and submit monthly milage reports.
• Reconcile postage and express mail service accounts, maintain postage expense tracking spreadsheets, and prepare postage reports.
• Manage USPS postage permits and PO boxes.
• Confer with authorities and representative from USPS, OGS, contracted mailing service providers, express mail carriers to resolve service and billing issues and coordinate services.
• Prepare postage budget, monitor, and replenish funds.
• Perform warehouse and stockroom inventory, replenish stock as needed.
• Prepare and distribute stock inventory reports.
• Work with various divisions on special mailing projects.
• Coordinate furniture and small office moves, participate in agency retack and relocations, assemble and disassemble office furniture, perform minor furniture repairs, assemble and install workstation accessories.
• Maintain material moving equipment (hand carts, flat beds etc.)
• Manage receivables.
• Supervise daily metered mail operations.
• Maintain postage handling equipment.
• Manage records transfer and other types of logistics.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
All Department of State employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRM.Recruitment@dos.ny.gov
Address
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.