90 Church Street
Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. **Substitution: Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may be substituted for two years of required experience.
Preferred Qualifications: Three or more years providing administrative support to C-Suite executives or high-level directors or managers; broad knowledge of the health care regulatory environment; experience with Microsoft Office products; experience with videoconferencing software; strong writing and verbal communication skills.
Duties Description The position will function as the Executive Administrative Assistant for the Department of Health’s Metropolitan Area Regional Office. Reporting to an Associate Commissioner, who is a member of the Department's Executive Managment team, the Administrative Assistant 2 will be expected to perform their assigned duties in a secure, sensitive and confidential manner. The Administrative Assistant 2 will answer and triage telephone calls; distribute incoming correspondence to appropriate staff or programs; track the status of projects across the regional office; manage paper and electronic filing systems; coordinate conferences, meetings, and special events; maintain executive calendars, and make travel arrangements for staff; and serve as a liaison between executive and managerial staff. The incumbent will also research and assemble facts required by executive staff to make decisions and reply to correspondence; draft and proofread correspondence for executive signature; summarize various reports, articles, and other documents for executive review; take and distribute meeting minutes; and may supervise other administrative support and clerical staff.
Additional Comments Permanent, non-competitive, full-time. An annual Downstate pay adjustment of $3,026 will be added to the salary stated above. Selected candidate will also be required to successfully pass a keyboarding test in order to qualify for appointment.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.
For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit https://health.ny.gov/commissioner/docs/strategic_plan_2018-2023.pdf
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to firstname.lastname@example.org, with Reference EGB/07303/AA2/MARO-EXEC included in the subject line or by mail to Human Resources Management Group, EGB/07303/AA2/MARO-EXEC, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until position is filled.