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Review Vacancy

Date Posted 11/29/22

Applications Due12/13/22

Vacancy ID117585

AgencyState Comptroller, Office of the

TitleState Expenditures Examiner 1 - Item #01452

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61270 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:

For a 70.1 transfer to a State Expenditure Examiner 1, SG-18, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 16 or above.

Duties Description · SFS or Process Enhancements and Changes - Under the supervision of a State Expenditures Examiner 2, perform activities to identify and support continuing SFS or process enhancements and changes to increase efficiencies and effectiveness of the team’s vendor file management activities, such as improving vendor notifications, designing workflow for vendor change requests originated through the Vendor Portal, etc. Job duties include:

o Analyzing and evaluating SFS processes and procedures to identify system defects and improvements;

o Participating in design requirements and testing of SFS enhancements and changes to the Statewide Vendor File, Vendor Portal, and other vendor initiatives, etc.; and

o Creating, editing and issuing communication to vendors and agencies via the Guide to Financial Operations, OSC Advisories, and Vendor Portal announcements, etc.

· Vendor File Validation and Analysis - Under the supervision of a State Expenditures Examiner 2, perform activities related to maintaining timely and reliable information for all vendors registered in the Statewide Vendor File in SFS. Job duties include:

o Managing the distribution, flow and review of work (paper and electronic change requests, help desk tickets, executive correspondence, phone calls, emails, etc.) to ensure work is distributed timely, staff are actively and accurately completing assigned tasks; and performance concerns are communicated timely to supervisors.

o Ensuring only valid changes are made to a vendor’s information, which includes:

· Identifying risks indicating the request may not be a legitimate request, performing on-line research to independently validate the request and identify an appropriate vendor contact, conducting phone interviews to validate the legitimacy of the request and the requestor, and timely communication of potential concerns to supervisors;

· Reviewing staff decisions to ensure they appropriately validated change requests;

· Ensuring approved vendor file changes are made timely and accurately.

o Participating in identifying and implementing business process improvements to be more efficient and effective based on technology improvements including identifying risks to better evaluate requests to change vendor file information.

o Using and refining data analytic tools to support day-to-day operations.

· Vendor Improvement Projects and Initiatives - Under the supervision of a State Expenditures Examiner 2, perform activities to support the implementation of various vendor related improvement projects or initiatives, such as enrolling/paying vendors through ACH. Job duties include:

o Participating in planning, designing and executing activities and tasks to meet intended objectives and goals;

o Identifying and evaluating trends and measures within populations of vendors to further enhance the success of improvements;

o Participating in developing and delivering training and other outreach to agencies and vendors to effect changes in process and behavior to support intended objectives and goals; and

o Developing ways to collaborate with other stakeholders/agencies and leverage their resources to improve education and awareness of improvements.

Additional Comments Desired Competencies

· Audit Concept – Candidate must be detail oriented and show aptitude for organizing and analyzing data. Prior experience in auditing or with audit-related concepts is a plus.

· Communication – Candidate must be able to communicate effectively verbally and in writing to other state agency representatives, vendors and OSC personnel.

· Leadership – Candidate must have leadership ability to skillfully lead assigned staff. This includes creating a positive work environment and encouraging the team to be solution driven. Candidate must be able to motivate staff and ensure team is performing to required standards.

· Self Development – Candidate must demonstrate self-reliance, adaptability, versatility and ability to continually improve current skills and set appropriate goals.

· Technology – Candidate must be able to use technology effectively to accomplish tasks. Experience/familiarity with SFS is a plus.

· Work Ethic – Candidate must embrace a work ethic where enthusiasm, motivation and professionalism are fundamental. The employee must maintain a positive attitude and interest in duties, consistently apply effort, be receptive to new work assignments and take the initiative to keep assignments moving forward.

Some positions may require additional credentials or a background check to verify your identity.

Name Melinda Dawson

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than December 13, 2022. Reference Item #01452-OER-MD in the subject line and on the cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:

Division contact: Beth Ferracane 518-473-5114

When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.

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