2373 ASP, Route 1, Suite 3
Duties Description Under the supervision of the Regional Administrative Assistant 2, the selected candidate will provide office and clerical assistance to the Regional Administrative Office for Allegany Region. This primarily includes answering phones, responding to inquiries and providing basic common information to various parties regarding regional activities, park rules, procedures, and answering other common knowledge questions; develop reference materials as directed and keep all information up to date; make copies and organize documents as directed; act as physical point of contact for visitors to the Administrative Offices; manage and update various records and documents by filing, and maintaining existing filing systems, or developing new filing systems as needed; draft and distribute meeting minutes; maintain directories, departmental organizational charts, radio call lists, vehicle use passes, and other records/programs as assigned; maintain basic accounting records of financial transactions, including spreadsheets, receipt processing, and reconciling purchases using designated applications (Budgeting Expenditure Tracking System & Statewide Financial System), and execute purchases as needed following all applicable NYS and OPRHP purchasing guidelines; act as point of contact for employee use of the administrative pool vehicle fleet and track use and availability of all vehicles in the pool; will also handle incoming pool vehicle reservations, tracking of maintenance intervals & scheduling service with regional garage, inspections of pool vehicles after use for cleanliness / damage / fuel level; in the absence of the Mail Clerk will be responsible for all daily mail tasks including mail pickup from the U.S. post office, sorting, and preparing outgoing mail for pickup by U.S. mail carrier; assist with special projects as requested.
Additional Comments OPERATIONAL NEEDS:
• Must be proficient in the use of computers and have experience with Microsoft Office.
• Candidate must possess and maintain a valid Driver’s License as a term and condition of employment.
• Candidate must be able to perform light to medium physical labor and be able to lift up to 50 pounds.
• Candidate must be able to communicate effectively with other staff and park patrons in a responsible and courteous manner.
• Candidate must be able to work cooperatively in a team setting, and also be self-motivated and able to work independently in a responsible manner with limited supervision.
Learn more about benefits for seasonal state employees: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.
2373 ASP, Route 1, Suite 3
Notes on ApplyingIf you feel you meet the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment. Please forward your application and resume to Valerie O’Connor, Administrative Assistant 2, NYS Office of Parks, Recreation and Historic Preservation, Allegany State Park, 2373 ASP, Route 1, Suite 3, Salamanca, New York 14779-9756, If you have any questions concerning this position, please contact Valerie at (716) 354-9101 or Allegany.Employment@parks.ny.gov.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.
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