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Review Vacancy

Date Posted 12/02/22

Applications Due12/16/22

Vacancy ID117855

AgencyGeneral Services, Office of

TitleContract Management Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5


From 7:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 35th Floor Corning Tower, Empire State Plaza

City Albany


Zip Code12242

Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description • Prepare and place legal advertisements for bid solicitations and other procurements.
• Oversee sale and/or distribution of construction plans and specifications to prospective bidders and other interested parties.
• Conduct and/or participate in public bid openings.
• Conduct and/or participate in selection of professional consulting firms, including those providing architectural, engineering, surveying, construction management, construction inspection, materials testing and related services.
• Prepare procurement documents such as requests for proposals (RFP’s), requests for information (RFI’s), invitations for bids (IFB’s), etc.
• Review, audit and approve vendor payment submissions for construction, emergency, and consultant contracts.
• Prepare vendor responsibility review checklists, vendor profiles and other documents to record review information, statuses, and outcomes.
• Conduct vendor responsibility reviews of prime contractors and consultants, subcontractors, and subconsultants.
• Assist in the management/development of professional services contracts.
• Perform research, analysis, and documentation as assigned by the senior managers.
• Respond to questions, as required, from other D&C personnel, OGS Legal Services, OGS Finance, NYS Office of the Attorney General, NYS Office of the State Comptroller, other state agencies, vendors and the public.
• Communicate with prime contractors, subcontractors, OGS field and headquarters staff, and other state agencies regarding vendor responsibility requirements, informational needs, and status updates.
• Follow up on outstanding Audits and Non-Conformance Reports for ISO related matters.
• Assist in responding to construction claims and litigation items.
• Create and process consultant, construction and emergency contracts, contract supplements and change orders.
• Coordinate pre-construction services.
• Review wage rate worksheets.
• Process subcontractor waivers.
• Initiate change orders to increase value of contracts.
• Communicate with client agencies for funding of contract work orders.
• Track the usage of the contracts and the need to supplement.
• Perform contract closeout procedures.
• Initiate and process contract and task employee work orders.
• Process all contract requirements for Emergency Projects.
• Process the required permitting paperwork.
• Prepare and review subcontractor and supplier authorization letters.
• Track subcontractor approvals in DCNet.
• Maintain Emergency RedKit.
• May be required to supervise subordinate staff and consultants.
• Perform other duties as assigned.
• Minimal travel is required.

Shift will be discussed during the interview process. The core working hours may range between 07:30am to 05:00pm.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JN

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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