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Review Vacancy

Date Posted 12/07/22

Applications Due12/23/22

Vacancy ID118177

AgencyParks, Recreation & Historic Preservation, Office of

TitleOffice Aide (Park and Recreation Aid 5)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeHourly

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $18.71 to $18.71 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Minimum Qualifications None-

Operational Needs:
Relevant experience in an office setting preferably in an administrative role
? Excellent organizational skills, ability to prioritize, and comfortable working independently
? Proficient computer skills including with Microsoft Office Suite (Word, Excel, PowerPoint etc.) and Adobe products
? Strong attention to detail
? Strong communication and interpersonal skills

Duties Description The Office Aide will assist the Division and Bureau with administrative duties. The applicant must be able to work as a member of a team and be comfortable working in the office. The applicant must have good organizational skills as well as excellent written and verbal communication.

Arrange travel for staff, prepare and process travel vouchers in State Financial System (SFS)
? Manage purchases and reconcile statements in SFS
? Order/purchase office supplies, maintain office and specialty printer supplies, provide evaluation of products and recommendations on purchases, and track Bureau expenditures
? Ensure documents requiring executive staff signature are signed in a timely manner
? Answer phones for Division
? Receive and distribute incoming mail
? Schedule meetings and reserve rooms and provide access for visitors
? Keep and coordinate schedules for staff
? Transcribe meeting notes
? Create and maintain mailing lists
? Organize and assemble mass mailings
? Make photocopies and scan documents to be e-mailed out or saved electronically
? Update databases, spreadsheets and reports maintained and produced by the Division
? Proofread and edit letters, forms/applications, large documents and technical reports that will be distributed to the public, for grammar and formatting according to Agency, Bureau, and/or program guidelines and standards.
? Manage and maintain electronic and paper files and record retention schedules for the Bureau.

Additional Comments BENEFITS There are various benefits that a permanent employee is entitled to, based on their negotiating unit: • Vacation, Holiday, Sick, And Personal Leave - leave benefits including 13 days of paid vacation leave in the first year of employment with bonus days for additional years of service; 12days annual paid holidays; five days annual paid personal leave and 13 days of annual paid sick leave. • Health Care Coverage • Retirement Plan • Payroll Deduction Savings Plans • Tuition Assistance Programs • Life Insurance and Disability Insurance • Employee Assistance Program (EAP) • Employee Wellness Program (EWP) Learn more about our benefits for permanent employees, visit: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Diana Carter

Telephone

Fax

Email Address ParksPlanning.info@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingIf you are interested in being considered for this position, please email a resume and references to
ParksPlanning.info@parks.ny.gov. In the subject line for the email please state: “Office Aide Job
Application”. Please email or call (518) 474 - 0409 with inquiries about the position.

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