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Review Vacancy

Date Posted 12/08/22

Applications Due12/22/22

Vacancy ID118234

AgencyPublic Service, Department of

TitleAdministrative Assistant Trainee* OR Administrative Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36964 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 3 Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Administrative Assistant Trainee 1, NS-8: Interested candidates must be reachable on an appropriate eligible list or be eligible to transfer** under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year or more of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 6 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency.

Administrative Assistant Trainee 2, NS-10: Interested candidates must be reachable on an appropriate eligible list or be eligible to transfer** under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year or more of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 8 or higher AND have completed all four mandatory core administrative support courses. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.

Administrative Assistant 1, Grade 11: Interested candidates must be reachable on the Secretary 1 list OR be eligible to transfer** under Section 70.1 of the Civil Service Law AND have successfully completed all four mandatory core administrative support courses, as well as successfully completed four elective administrative support courses, as designated by the agency. To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 9 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate will have to take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.

*Successful completion of the two-year traineeship leads to appointment as an Administrative Assistant 1, Grade 11.
**Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.

Duties Description The Administrative Assistant 1, Grade 11, will work in the Office of Hearings and Alternate Dispute Resolution (OHADR), and perform duties that include, but are not limited to:

• Assisting Administrative Law Judges (ALJ) in daily tasks.
• Assisting in the oversight and training of lower-level support staff.
• Scheduling Court Reporters and venues for hearings and conferences.
• Managing documents and information on the Document and Matter Management (DMM) system.
• Performing word processing and managing documents for issuance by the Secretary and the Department.
• Working with the Chief ALJ to ensure that OHADR runs smoothly.

Additional Comments The primary mission of the New York State Department of Public Service (DPS or Department) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.

The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at www.dps.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management - JF

Telephone

Fax 518-473-9990

Email Address recruiting@dps.ny.gov

Address

Street 3 Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease send a resume and cover letter to recruiting@dps.ny.gov or fax to Human Resources Management at (518)473-9990. Please reference “Administrative Assistant, posting 10157” when applying.

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