StateJobsNY

NY HELPNo

AgencyCollege at Oneonta

TitleAdministrative Assistant 1, OR Trainee 1, OR Trainee 2 - Office of Alumni Engagement

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $43648 to $53490 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Otsego

Street Address 108 Ravine Parkway

City Oneonta

StateNY

Zip Code13820

Minimum Qualifications Required Qualifications:

The successful candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or Administrative Assistant Trainee 1, have held the permanent title of Administrative Assistant 1 in the past or be eligible to transfer into the title.

Appointment can be made at the trainee level. To qualify for the traineeship, candidates must have one year of permanent service in a clerical title allocated to Grade 6 and above (e.g., Office Assistant 1, Office Assistant 2)

Questions about transfer eligibility and traineeship eligibility can be directed to EmploymentOpps@oneonta.edu.

Preferred Qualifications:

· Experience working in an office setting.

· Attention to detail.

· Organizational skills.

· Verbal communication.

Duties Description Duties Description:

Preparing, coordinating, and distributing all materials for Alumni Association Board of Directors meetings and committee meetings.

· Preparing Alumni Association checks and deposits.

· Assisting in the preparation of documents for the Alumni Association’s annual audit.

· Making travel arrangements for all staff members in the Office of Alumni Engagement as needed.

· Assisting with event planning e.g., making nametags, gathering materials, and helping with onsite registration.

· Ordering supplies and equipment.

· Pulling exports from our database for email lists, mailing lists, event invitations, and event registration lists.

· Taking minutes at staff meetings.

· Reconciling event registrations from our online community to our database.

· Updating constituent records as needed.

· Proofing all names and class years listed in Reflections magazine.

· Maintaining a list of Alumni Association scholarship recipients.

· Supervising a work-study student and an Office Assistant 1.

Additional Comments Department Description:
The Office of Alumni Engagement works collaboratively with the SUNY Oneonta Alumni Association to connect, engage, support, and celebrate graduates of SUNY Oneonta. Our vision is to build a premier Alumni Association that sustains lifelong relationships with alumni, students, faculty, staff, and friends that support the success of SUNY Oneonta.

If interested in this position, please email a resume and cover letter to EmploymentOpps@oneonta.edu.

Some positions may require additional credentials or a background check to verify your identity.

Name Hannah Sobouti

Telephone 6074362581

Fax

Email Address EmploymentOpps@oneonta.edu

Address

Street 236 A Netzer Administrative Building

108 Ravine Parkway

City Oneonta

State NY

Zip Code 13820

Notes on ApplyingIf interested in this position, please email a resume and cover letter to EmploymentOpps@oneonta.edu.