New York State Archives
Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must possess a master’s degree in history, government, business administration, public administration, political science, American studies, library and information science, or archival administration AND 6 years of post-degree professional experience as a director of an archival repository or records management program; or in a senior management position in a state or local government archival or records management program. A doctoral degree may substitute for one year of qualifying experience. Two years of this experience must have been at a managerial level. Candidates must demonstrate a record of national or regional leadership in archives or records management and must be able to communicate a clear understanding of the challenges of government archives and records management programs and demonstrate a record of a collaborative leadership style.
Duties Description The New York State Education Department is seeking candidates for the position of Assistant Commissioner for Archives and Records in the New York State Archives, a component of the Office of Cultural Education within the New York State Education Department. Reporting directly to the Deputy Commissioner of Cultural Education, the Assistant Commissioner will serve as the State Archivist and lead the operations of the New York State Archives. The incumbent will direct New York’s state and local government records management programs including the State Records Center, coordinate the State Historical Records Advisory Board, and serve as the Executive Officer of the New York State Archives Partnership Trust. The incumbent will have oversight responsibility for a staff of approximately 70 professional, technical and support staff, an operations budget of approximately $6.5 million, and grant programs of approximately $6.5 million each year, primarily to local governments.
The State Archives offers a comprehensive and innovative array of records related programs and services to state agencies, local governments, non-government historical records repositories, community organizations, and individuals. These programs and services span the boundaries of New York State and include technical assistance, training, publications, and grants to address archives and records management issues and to promote the use of historical records in the classroom to help students develop analytical and creative thinking skills. The State Archives operates a stewardship facility in Albany where more than 270 million colonial and state government records are preserved and made available for use. Through its Documentary Heritage Program, the Archives supports programs to ensure that the history of all New Yorkers is collected and saved for future generations.
In the capacity of Executive Officer of the Archives Partnership Trust, the incumbent is responsible for acquiring resources through public/private partnerships designed to raise endowment and special project resources to supplement State operations funding. The Executive Officer manages a staff of 4 and a budget of just over $1 million.
Other duties of this position include, but are not limited to, the following:
• Work with the Board of Regents and stakeholders across the State to lead a policy and regulatory environment that supports records management services;
• Establish goals and objectives for the State Archives to efficiently carry out its mission, meet its mandated functions, and effectively serve State government and the people of New York;
• Contribute to the State Education Department’s strategic plan to ensure that the role of the State Archives is incorporated into the overall mission of the Department;
• Direct the organizational development of the State Archives, ensuring a balanced and effective organizational structure with trained staff to support its mission;
• Ensure that the Archives’ programs and staffing reflect established and newly evolving technologies, programs and procedures, and lead change to ensure that the State Archives continues to provide innovative resources and services over time; and
• Establish and carry out a statewide communication program to promote State Archives programs, resources, and services through appearances, written reports, webinars, and use of social media.
Additional Comments CONDITIONS OF EMPLOYMENT:
This position is in the exempt class and the incumbent will serve at the discretion of the Commissioner of Education.
Salary will be commensurate with education and experience.
APPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a letter of interest and resume to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1326/26000) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
Some positions may require additional credentials or a background check to verify your identity.
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a letter of interest and resume to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1326/26000) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.