AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2 Keyboarding
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitISU - Institutional Services Unit (CSEA)
Salary RangeFrom $40193 to $49405 Annually
Jurisdictional Class Competitive Class
"Other" Explanation This position will be day shift. Exact hours are not known yet. For example: may be 8:30am - 4:30pm. Saturday/Sunday off
Compressed workweek allowed? No
Human Resources - Staffing
Minimum Qualifications Candidates must be reachable for appointment on current Civil Service Eligible List for this title.
Transfer: Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as:
• Either A. a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language).
• Or B. an office assistant or clerical title allocated to Grade 6 or higher. A comprehensive list of qualifying titles is available at: https://www.cs.ny.gov/examannouncements/announcements/38695titles.cfm.
ONLY the titles listed are qualifying for these examinations. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 2, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, and Youth Support Assistant.
IMPORTANT: For option B above, candidates who FIRST pass the written test, prior to being considered for appointment, may be required to pass a keyboarding test that demonstrates your ability to enter text using an alpha numeric computer keyboard, at a rate of at least 30 words per minute with at least 96% accuracy.
Qualifying Experience for Appointment from The Eligible List:
After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.
Eligibles who meet the “B” qualifications, and who are subsequently appointed to an “A” title, may request to have their name added to the “A” list once they have completed the time in title of service in the “A” title. The request should be submitted in writing to the NYS Department of Civil Service, Albany, New York 12239; Attention: S-1 MXT.
Eligible for provisional appointment*
*Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List candidates. To qualify for provisional appointment, you must have one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.
Duties Description Office Assistants 2 Keyboarding either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required. This position requires a working knowledge of the Civil Service Attendance and Leave rules and regulations and is essential for HVDDSOO compliance with same.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Assist Human Resources Specialists in all aspects of recruitment and candidate background checks, as needed.
• Work as a collaborative team member and openly communicate with chain of command.
• Greeting, assisting, and/or redirecting HR Dept. visitors & providing general information.
• Sorting and distributing incoming mail and faxes.
• Screening and directing incoming calls.
• Electronically scheduling meetings, room reservations and interviews; Use scheduling assist tool.
• Request and track required references and documentation for candidates’ onboarding files.
• Engage on event dates on and off campus, providing assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s).
• Type and mail correspondence, job letters, test invitations, score notifications, exam score transfer letters, part-time packets and exit packages.
• Solicit degree verifications and other documents using the appropriate software program.
• Scheduling Employee Health Services (EHS) appointments for potential DSAT hires.
• Maintain follow-up systems and inquire with candidate and/or new hire(s) to ensure that pre-requisites are being satisfied timely.
• Prepare internal Personnel Transaction forms for new hires, separations, and staff movement as required.
• Maintain organized systems for filing to include, but not limited to, employee history files, employment applications, and prospective employee folders.
• Assist in a variety of staffing projects including, but not limited to, DSA testing.
Additional Comments • For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at email@example.com to obtain information and RA forms.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at email@example.com.
Some positions may require additional credentials or a background check to verify your identity.
Name DDSOO - Hudson Valley - Region 4
Telephone 845-947-6000 Option 3, Option 5
Email Address Hv.firstname.lastname@example.org
Notes on ApplyingPlease reference EOA Posting # 23-024 in all correspondence. Thank you.