StateJobsNY

NY HELPNo

AgencyState University of New York - Admin.

TitleExecutive Assistant to the Chief Operating Officer (COO)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $54000 to $57000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 353 Broadway

City Albany

StateNY

Zip Code12246

Minimum Qualifications Required Qualifications:
-Associate's Degree
-Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously
-Strong written and verbal communication skills
-Proficient in Microsoft Office suite and other relevant software programs
-Ability to maintain confidentiality and handle sensitive information with discretion
-Strong attention to detail and accuracy
-Ability to work independently and as part of a team, with excellent interpersonal skills

Preferred Qualifications:
-3-5 years of experience in a similar executive assistant role

Duties Description The Executive Assistant to the Chief Operating Officer (COO) will be responsible for providing administrative support to the COO of the State University of New York (SUNY). The successful candidate will have excellent organizational and communication skills and will be able to work independently and as part of a team.

Responsibilities Include:

-Work directly with the COO to provide administrative support in all aspects of their daily work routine
-Manage the COO's calendar, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time, evaluating needs and ensuring appointments and meetings are organized and timely
-Coordinate travel arrangements for the COO, including booking flights, hotels, and ground transportation
-Manage and prioritize tasks, keeping the COO advised of time-sensitive and issues, ensuring deadlines are met and work is completed to a high standard
-Assist with event planning and coordination, including conferences, meetings, and other special events
-Manage incoming and outgoing correspondence efficiently, including prioritizing, distributing and responding to mail, phone and email messages
-Conduct research and gather information for the preparation of documents, reports, tables and charts to support the COO in making informed decisions
-Complete a variety of special projects including drafting PowerPoint presentations, spreadsheets, reports, and agenda materials
-Maintain confidential records and files, ensuring that all information is organized and easily accessible
-Perform other duties as assigned by the COO

Additional Comments The Executive Assistant to the COO will work in an office environment and may be required to work occasional evenings or weekends to support the COO's schedule. This position does not require travel.

Salary: This position will be commensurate with experience and qualifications. The State University of New York offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Applicants must be currently authorized to work in the United States on a full-time basis

Some positions may require additional credentials or a background check to verify your identity.

Name Justine Ochs

Telephone 518-320-1516

Fax

Email Address justine.ochs@suny.edu

Address

Street 353 Broadway

City Albany

State NY

Zip Code 12246

Notes on ApplyingInterested candidates are invited to apply online. Please submit a cover letter, resume and four professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.