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Review Vacancy

Date Posted 03/27/23

Applications Due04/11/23

Vacancy ID127075

AgencyInformation Technology Services, Office of

TitleContract Management Specialist 1/Trainee, Ref #57666M

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61270 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Swan Street Building, Core 4, Floor 2

OR NYC or other locations statewide*

City TBD

StateNY

Zip Code00000

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as a Contract Management Specialist 1 OR in a position at G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title approved for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.

Qualifications for Contract Management Specialist Trainee: Also open to New York State employees in a title approved for transfer to Contract Management Specialist Trainee under Section 70.1 or 52.6 of the Civil Service Law.

Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO or PATT eligible lists and who have a bachelor’s degree may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.

Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.

The salary range identified above applies to candidates appointed to Contract Management Specialist 1, G-18. The hiring rate for candidates appointed to Contract Management Specialist Trainee starts at $46,529 and is based on the candidate's salary at the time of hire. Candidates hired into the Traineeship will be advanced to Contract Management Specialist 1 upon the successful completion of a two-year traineeship.

Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.

Duties Description Under the direction of a Contract Management Specialist 2, SG-23, the Contract Management Specialist 1 will be assigned to the Contracts & Procurements unit of the Division of Finance to support contractual functions for the Vendor Sourcing & Management Organization (VSMO) within the Office of Information Technology Services (ITS). The incumbent will be responsible for maintaining contractual, administrative, and fiscal management services, and performing other duties as assigned. To ensure agency IT services are met, the following duties will be performed:

• Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles;
• Identify appropriate contract vehicles for use in purchasing goods and services;
• Conduct Request for Quotes under state centralized contracts;
• Provide procurement support on the development of Statements of Work (SOWs) by program areas and clusters as needed;
• Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases;
• Source PRs to Purchase Orders (PO) in the SFS;
• Prepare procurement records/separate procurement packages;
• Update ITS internal procurement tracking spreadsheets and databases;
• Participate in vendor meetings pertaining to current or prospective procurements;
• Review and process agency contract amendments and extensions as required;
• Participate in the development of single/sole source justifications as required and justifications of the reasonableness of rates charged by vendors;
• Interact with Business Services Center (BSC) on PR/PO creation;
• Manage the procurement process for software license renewals;
• Interact with ITS budget and accounts payable staff;
• Monitor unit shared mailbox(es);
• Identify and process required PO Change requests needed for submission to BSC;
• Provide guidance to agency program staff in the contract development, approval, execution, and amendment process;
• Interact with ITS attorneys on contractual matters;
• Complete P-card purchases as requested and reconcile charges monthly through SFS;
• Provide information requested for Office of the State Comptroller audits;
• Perform the full range of supervisory responsibilities, as assigned.

Additional Comments Background check and fingerprinting are required.

*Please note, this position may be filled in either Albany, NYC, or other locations statewide.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to thirteen (13) days of paid vacation leave annually
• Up to five (5) days of paid personal leave annually
• Up to thirteen (13) days of paid sick leave annually for PEF
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Up to 50% telecommuting
• And many more.

Some positions may require additional credentials or a background check to verify your identity.

Name CW

Telephone (518) 473-0398

Fax (518) 402-4924

Email Address PostingResponses@its.ny.gov

Address

Street Office of Information Technology Services - Human Resources Services

Swan Street Building, Core 4

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingTo apply, please submit a cover letter and resume and indicate that you are applying for Contract Management Specialist 1/Trainee, Ref #57666M. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position. Your Social Security number may be required in order to confirm eligibility.

Some positions may require additional credentials or a background check to verify your identity. Selected candidates who are new or returning to NYS service may be required to pay for fingerprinting fees. New York State is an equal opportunity employer.

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