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Review Vacancy

Date Posted 05/09/23

Applications Due05/31/23

Vacancy ID130515

AgencyArts, Council on the

TitleCapital Projects Program Officer (Project Assistant) VID - 130515

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $79325 to $100342 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 411 Fifth Avenue, Suite 700

City New York


Zip Code10016

Minimum Qualifications Bachelor’s degree plus three years’ specialized experience*, one of which must have been at a supervisory level OR 4 years of equivalent work experience may substitute for a bachelor’s degree. A master’s degree may substitute for one year of non-supervisory experience beyond the bachelor’s degree.

*Specialized experience includes:
Experience in the administrative side of a professional arts or non-profit organization.

Preferred Qualifications:
• An understanding of capital projects, including construction budgets and the architectural design process.
• Ability to read, understand, and communicate contract requirements.
• Highly organized and detail oriented, with ability to work optimally in a fast-paced setting with multiple deadlines.
• Proficiency with Excel and other data management systems (Grants Gateway and Smart Simple in particular).
• Working knowledge of capital projects in the non-profit arts sector of New York State is an asset.

Duties Description Founded in 1960 as the first state arts agency in the country, the New York State Council on the Arts (NYSCA) is a leading source of funding for the vibrant arts and cultural sector across the state. New York is home to over 500,000 arts workers and a creative economy that generates $123 billion per year. NYSCA funding, which reaches all 62 state counties, is a valuable catalyst for the growth of New York’s creative ecosystem and a driver of community-building and the well-being of all New Yorkers.

NYSCA is seeking a Project Officer to provide grant and contract administration for its Capital Program. The program, which is funded through legislation, provides grants for capital improvements to enhance the quality, efficiency, and accessibility of arts and cultural organizations within New York State. These opportunities stimulate long-term economic development and provide transformative funding for our state’s cultural organizations by stabilizing their facilities, bolstering their artistic efforts, and strengthening their services to their communities.

The Project Officer will report to the current Deputy Director of Programs and Project Director for Capital Projects. Grant-funded activities can be complex and typically take 3 – 5 years to complete, which makes ongoing communication with grantees essential to the program. There are currently approximately 300 ongoing capital projects, with grants ranging from $49,500 to $10 million. A significant number of new grants are expected to be awarded in FY2024, with a $37 million Capital budget.

To support this program, the new Officer position will work closely with the Project Director taking on the following responsibilities:

• Contract Management: Assist with contract and report review; process incoming contracts and reports and correspond with grantees about missing or incomplete submissions.
• Grantee/Applicant Relations: Field inquiries from prospective applicants and current capital grantees and provide assistance as needed.
• Project Status Tracking: Update tracking sheets and assist with preparation of more detailed reports as needed.
• Panel Evaluation Support: Assist with panel meeting preparation, panel process, and applicant feedback communication.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Yes, Downstate: Location Pay of $3,026

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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