Review Vacancy
AgencyGeneral Services, Office of
TitleContract Management Specialist 1 - VID 130954
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $46529 to $77912 Annually
Appointment Type Contingent Permanent
Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 52.6 or 70.4 of the Civil Service Law.
70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
GENERAL PUBLIC CANDIDATES:
Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.
For additional information regarding 55b/c and/or how to apply please visit the Civil Service webpage https://www.cs.ny.gov/rp55/.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
Duties Description This position will be located within the Division of Construction and have the following duties:
• Process all administrative requirements for Emergency Projects for Region 2.
• Review completed scopes of work.
• Solicit bids and collect written bid quotations.
• Process required permitting paperwork.
• Prepare documents and ensure distribution to D&C Contract Performance.
• Prepare, review subcontractor and supplier authorization letters.
• Track subcontractor approvals in DCNet.
• Regional Purchasing.
• Conduct training on Emergency Procedures for other field staff.
• Prepare Construction Reports for weekly, bi-weekly, monthly meetings with Field staff and Client Agencies.
• Follow up on contractor progress payments.
• Collect, process, and organize Task and Stand-alone assignment administrative/contractive requirements, including Workload cost projection spreadsheets, Personnel Assignment forms, etc.
• Assist in responding to Construction Claims, litigation items.
• Creation and processing of consultant, construction and emergency contracts, contract supplements and change orders.
• Communication with prime contractors, subcontractors, OGS field and headquarters staff, and other state agencies regarding contract requirements, information needs and status updates.
• Fielding questions as required from other D&C personnel, OGS Legal Services, OGS Finance and other state agencies, vendors, and the public.
• Review, audit, and approve vendor payment submissions for construction, emergency and consultant contracts.
• Perform other research, analysis, documentation, or administrative work as assigned by the senior managers in the Division of Construction.
• Perform the full range of supervision for other employees who participate in the above activities may be required.
• Perform other duties as assigned.
Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Downstate: Location Pay of $3,026
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.