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Review Vacancy

Date Posted 06/08/23

Applications Due06/22/23

Vacancy ID132468

AgencyHealth, Department of

TitleAdministrative Assistant 2 – 46520

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56355 to $68269 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Office of Aging and Long-Term Care, Center for Long-Term Care Survey and Operations, Division of Operations

875 central Ave

City Albany


Zip Code12206

Minimum Qualifications Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Administrative Assistant 2 or Secretary 2, OR a NYS employee with one year or more of permanent or contingent-permanent, competitive service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Proficiency with managing the State purchase and travel reimbursement processes via the Statewide Financial System; and with the Microsoft Office Suite, especially Outlook, Word, SharePoint, and Excel. Excellent customer service skills. Excellent oral and written communication skills, and ability to communicate with varying audiences. Demonstrated experience in navigating tracking databases used by the Department including Intertrac. Supervision experience.

Duties Description The successful candidate will report to the Director, Division of Operations, and provide administrative support to that Division and to the Center on a whole as part of a team-oriented infrastructure, including to the Bureau of Professional Credentialing and Centralized Complaint Intake Program. In this capacity, the successful candidate will manage the mail intake and distribution processes, including necessary logging and tracking to ensure accuracy and efficiency; submit travel reimbursement claims via the Statewide Financial System on behalf of several State staff positioned throughout the Center; coordinate the external purchasing of necessary supplies and equipment via a State-issued Purchase Card, and be responsible for all applicable reconciliation activities; will assist in coordination of Center-developed correspondence requiring executive review; supervise lower level and/or contract administrative support persons; and perform other tasks as assigned.

Additional Comments "Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.. "

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, BV/AA2/46520

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237


Notes on Applying Please submit your resume and cover letter, preferably in PDF format, by email to, with Reference BV/AA2/46520 included in the subject line or by mail to Human Resources Management Group, BV/AA2/46520, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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