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Review Vacancy

Date Posted 06/08/23

Applications Due06/23/23

Vacancy ID132530

AgencyHealth, Department of

TitleAdministrative Specialist 1 (or Administrative Specialist Trainee) - 11278

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center - New Scotland Administration

120 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Permanent transfer candidates: Current New York State Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, Grade 18, OR a New York State employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible for transfer to Administrative Specialist 1 under Section 52.6 or Section 70.1, or Section 70.4 of the Civil Service Law to a Administrative Specialist 1 (G18), Administrative Specialist Trainee 1 (NS), or Administrative Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website:

Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities(PCO) eligible list #26-570 with a score of 100 or higher OR qualified 55B/C candidate in possession of a Bachelor’s or higher degree.

Preferred Qualifications: Experience managing budgets/expenditure plans; experience with NYS procurement policies; experience handling DOH and HRI recruitments; supervisory experience; experience coordinating the execution of contracts.

Duties Description The Administrative Specialist 1 (AS1) will provide administrative, fiscal, and programmatic support within the Wadsworth Center's New Scotland Avenue Administration office. The AS1 will be responsible for a variety of tasks including but not limited to developing and monitoring expenditure plans and budgets; reviewing complex purchase requisitions for compliance with NYS Finance Law and agency policies and appropriateness within the programs’ budget plans; processing of SFS, credit card, and contractual purchases and complete monthly credit card reconciliations; maintain fiscal tracking systems, drafting and monitoring approvals of Agency Spending Control forms such as B1184s and DOH-2950s; perform personnel related tasks including the preparation of waiver requests and position descriptions, conducting interviews, reviewing and processing tenure and promotion packages. The AS1 will also provide guidance and technical assistance to program staff, may supervise staff, and perform other appropriate related duties as assigned.

Additional Comments This position is located at the David Axelrod Institute and includes Free Parking.

Contingent-permanent, competitive, full-time. Two year traineeship leading to a G18. Transfer candidates may be asked for SSN to verify title history and eligibility.

"Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.. "

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/AS1/11278

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to, with Reference NMH/AS1/11278 included in the subject line or by mail to Human Resources Management Group, NMH/HPA/AS1/11278, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until June 23, 23

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