Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List, Professional Careers Opportunity (PCO) or OPWDD's Central Office Public Administration Traineeship Transition (PATT). Appointment will be made at the traineeship level.
Transfer: Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
The position may be filled at the Administrative Specialist Trainee 1 level equated to SG-13, ($47,925), Administrative Specialist Trainee 2 level equated to SG-14 ($50,678) or full performance Administrative Specialist 1 SG-18 ($63,108), based on education and experience. Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following the successful completion of the traineeship.
Duties Description - Administer communications by preparing and tracking correspondence and answering questions from staff, the public, and elected and appointed officials.
- Serve as administrative support for the Executive Deputy Commissioner and the Commissioner's Office with solid management skills and flexibility to adapt to changing priorities.
- Schedule meetings and conference calls on behalf of the Executive Deputy Commissioner and then Commissioner's Office in coordination with Executive Leadership, other state agencies, and internal and external stakeholders.
- Oversee the maintenance of various electronic files, policies/procedures, databases, materials, supplies and/or equipment while analyzing and assessing the need for altering or updating.
- Prepare professional written and oral communication on behalf of the Executive Deputy Commissioner to internal and external stakeholders, review and edit policies, procedures, and letters for Executive Deputy Commissioner and Commissioner response.
- Compose correspondence, charts, graphs, and presentations including supporting materials if necessary.
- Develop and implement record-keeping systems and controls.
- Prepare procedures to describe, revise, and control work activities.
- Proofread, assemble, and coordinate documents and related materials for meetings and wide distribution.
- Identify and act on required follow up actions.
- Monitor deadlines and compile information from a variety of sources to provide updates and reports on assigned activities.
- Perform other duties as required.
Additional Comments • The Office for People With Developmental Disabilities (OPWDD) and it's Division of Executive Office is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a
diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our
team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
Some positions may require additional credentials or a background check to verify your identity.