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Review Vacancy

Date Posted 01/31/24

Applications Due02/15/24

Vacancy ID149794

AgencyHealth, Department of

TitleAdministrative Specialist 1 (or Administrative Specialist Trainee) - 11278

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $47925 to $80248 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center - NSA Administration

120 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Permanent transfer candidates: Current New York State Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, Grade 18, OR a New York State employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible for transfer to Administrative Specialist 1 under Section 52.6 or Section 70.1, or Section 70.4 of the Civil Service Law to a Administrative Specialist 1 (G18), Administrative Specialist Trainee 1 (NS), or Administrative Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website:

Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities (PCO) eligible list #26-872 with a score of 100 or higher OR PCO-Diversity eligible list #40-081 with a score of 100 or higher OR qualified 55B/C candidate in possession of a Bachelor’s or higher degree.

Preferred Qualifications: Experience managing budgets. Working knowledge of NYS procurement rules. Proficient in Excel. Experience managing recruitments. Experience reviewing and or processing travel request packages.

Duties Description The incumbent will provide administrative, fiscal, and programmatic support within the Wadsworth Center's New Scotland Avenue Administration office. The Administrative Specialist 1 (AS1) will be responsible for a variety of tasks including but not limited to developing and monitoring expenditure plans and budgets; reviewing complex purchase requisitions for compliance with NYS Finance Law and agency policies and appropriateness within the programs’ budget plans; facilitate tracking of purchases; monitor database and facilitate employee probation and annual evaluation reports ensuring timely completion and submission, perform personnel-related tasks including the preparation of waiver requests, position descriptions, tenure and promotion packages; provide oversight, monitor, and provide guidance and technical assistance to program staff and other appropriate related duties as assigned.

Additional Comments Permanent, competitive, full-time. Two year traineeship leading to a G18. Transfer candidates may be asked for SSN to verify title history and eligibility.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MPP/AS1/11278

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference MPP/AS1/11278 included in the subject line or by mail to Human Resources Management Group, MPP/AS1/11278, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until February 15, 2024.

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