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Review Vacancy

Date Posted 02/14/24

Applications Due02/29/24

Vacancy ID151181


AgencyHealth, Department of

TitleAdministrative Assistant 1 (or Trainee) - 87810

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Westchester

Street Address MARO Communicable Disease Control

145 Huguenot Street/6th Floor

City New Rochelle


Zip Code10801

Minimum Qualifications Current New York State employee with one year or more of
permanent, contingent-permanent, or 55b/c service as an
Administrative Assistant 1 (formerly Secretary 1); OR current
New York State employee with one year or more of permanent,
contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

*Note: Appointment may be made at either the trainee 1 or
trainee 2. A new two-year traineeship, (Administrative Assistant
Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative
Assistant Trainee 2, NS=Grade 10 starting salary $38, 875)
leading to Administrative Assistant 1, Grade 11, has been
approved effective October 31, 2019. Trainees will be required
to take four mandatory courses the first year of the traineeship
and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or
equivalent offerings through another entity as determined by the
agency. Trainees having completed the mandatory coursework
prior to appointment may be eligible for appointment to the
Trainee 2 level with appropriate approvals. All trainees are
required to successfully complete all courses before advancing
to the Administrative Assistant 1, G-11.

Preferred Qualifications: The preferred candidate will have experience providing administrative support for a large, multi-faceted public health program. The candidate must also have excellent communication, interpersonal and demonstrated organization skills.

Duties Description The Administrative Assistant 1 position provides clerical support to the Director and Deputy Director of the MARO Communicable Disease Control Program located in New Rochelle. Duties include, but are not limited to; answering incoming calls for the office and maintaining a daily phone log; performing clerical functions such as correspondence to arrange conference calls and meetings; processing incoming and outgoing mail; maintaining office supplies, inventories and PPE supplies; calling and coordinating repairs for various office machines and building maintenance; creating and maintaining electronic administrative documents and assisting with all clerical duties in support of leadership and staff within the MARO Communicable Disease Control program.

Additional Comments Permanent, Competitive, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility. Transfer candidates in certain titles will also be required to successfully pass a keyboarding test in order to qualify for appointment.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/AA1/87810

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street Empire State Plaza, Corning Tower, Rm 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference NMH/AA1/87810 included in the subject line or by mail to Human Resources Management Group, NMH/AA1/87810, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until February 29, 2024.

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