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Review Vacancy

Date Posted 02/15/24

Applications Due02/26/24

Vacancy ID151372


AgencyHealth, Department of

TitleAdministrative Assistant Trainee/Administrative Assistant 1- NYS H.E.L.P.S. Multiple Vacancies

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Department Of Health

Empire State Plaza, Corning Tower

City Albany


Zip Code12237

Minimum Qualifications Administrative Assistant Trainee 1 (Grade 8): High school diploma or high school equivalency diploma and six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (Grade 10): High school diploma or high school equivalency diploma, and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Administrative Assistant 1 (Grade 11): High school diploma or high school equivalency diploma; and two years of the above experience.

A certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.

The selected candidates must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation."

Preferred Qualifications: Passion and interest in public health; strong written and verbal communication skills; interpersonal skills; ability to work in a dynamic environment with a diverse group of stakeholders; ability to work successfully as part of a collaborative public health team; strong attention to detail; basic knowledge of governmental operations in New York State.

Duties Description The New York State Department of Health invites you to consider joining our team for an opportunity to make more than a career – make a difference!

Public health is a diverse and growing field that offers many career options for people from a wide variety of educational backgrounds and lived experience.

Do you have a passion to protect and improve communities by preventing epidemics and the spread of disease? Promote healthy lifestyles for children and families? Protect against hazards in homes, work, communities and the environment? Ensure high quality health care services for all New Yorkers? Perform cutting-edge public health research? Address health disparities and social determinants of health? Prepare and respond to public health emergencies?

The Department of Health is currently recruiting for positions in many locations across New York State. As an Administrative Assistant with the Department, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports.

The work of all team members furthers the Department’s mission to protect, improve and promote the health, productivity and well-being of all New Yorkers.

Additional Comments This posting is for multiple New York Hiring For Emergency Limited Placement Statewide Program (NY HELPS)-designated opportunities with the Department of Health. NY HELPS waives Department of Civil Service examination requirements for certain positions for a period of one year. For additional information about the NY HELPS Program, please refer to

Positions may be filled at a trainee level (equated to Grades 8 and 10), or Grade 11, depending upon the qualifications of the candidate.

"We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more..."

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NYHELPS/AA1

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street ESP - Corning Tower, Room 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to, with Reference NYHELPS/AA1 included in the subject line or by mail to Human Resources Management Group, NYHELPS/AA1, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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