StateJobsNY

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleOffice Assistant 2 (NYS HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Wyoming

Street Address Genesee Regional Administration

1 Letchworth State Park

City Castile

StateNY

Zip Code14427

Minimum Qualifications This title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS*).
To be considered for appointment through NY HEPS, or 55b/c, candidates must meet the open competitive minimum qualifications for this position.

The qualifications are: One year of clerical experience.

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights an privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties Description DUTIES AND RESPONSIBILITIES:
Under the direction of the Business Office, the incumbent would support the Regional Business Office in the purchasing department. Duties include but not limited to:
• Process payments with a credit card and direct pay invoice and follow up with vouchers.
• Assist with direct pay forms and requisitions as needed.
• Set up and maintain spreadsheets for multiple vendors.
• Order supplies as needed.
• Gather quotes and information from vendors for purchase orders and follow up as needed.
• Maintain, organize, and archive files.
• Assist with energy usage.
• Assist in other areas of the Business Office as needed.

OPERATING NEEDS:
• Candidate must be able to follow directions, including in writing, record and document required information.
• Must be able to communicate effectively with Park and Albany staff.
• Must have good organizational skills, accuracy and the ability to multi-task.
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.
• Experience with Budget Expenditure Tracking System and/or Statewide Financial System a plus. Must have the ability to work effectively independently, in a team dynamic, and across multiple departments.

Additional Comments BENEFITS:
There are various benefits that a permanent employee is entitled to, based on their
negotiating unit:
*Vacation, Holiday, Sick, and Personal Leave
*Health Care Coverage
*Retirement Plan
*Payroll Deduction Savings Plans
*Tuition Assistant Programs
*Life Insurance and Disability Insurance

Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Name Deanna Flint

Telephone

Fax

Email Address Genesee.Employment@parks.ny.gov

Address

Street 1 Letchworth State Park

City Castile

State NY

Zip Code 14427

Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment. Please forward your application and resume, if available, to Deanna Flint, 1 Letchworth State Park, Castile NY 14427 or by email to Genesee.Employment@parks.ny.gov. All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.