StateJobsNY

NY HELPNo

AgencyMental Health, Office of

TitleOffice Assistant 2 (Calculations), Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

City Albany

StateNY

Zip Code12229

Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program:
One year of clerical experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

TRANSFER: Candidates must have permanent status as an Office Assistant 2 (Calculations), Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

PROVISIONAL: In the event that there is not a valid eligible list, candidates who meet the following promotion qualifications may be qualified for a provisional appointment:

One year of permanent competitive or 55-b/c service as an Office Assistant 1 (Calculations) or one year of permanent service in a clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

If you are provisionally appointed, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Duties Description The Office of Mental Health (OMH) is recruiting to fill multiple Office Assistant 2 (Calculations), G-9, positions..

Specific duties to be performed may include, but are not limited to the following:

Maintain basic financial, accounting, and/or statistical records.
Prepare and process vouchering transactions, using known and standard formulas and methods.
Compile and prepare financial data for budgetary purposes.
Review all transactions and verify each is accurate, making corrections as necessary.
Accurately key data into various databases, software modules, Excel spreadsheets etc.
Ensure all appropriate documentation is organized and ready for proper processing.
Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position, location, and vacancy ID #153688 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.