Review Vacancy
AgencyMental Health, Office of
TitleOffice Assistant 2, Central Office;
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40193 to $49405 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program: One year of clerical experience
Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.
Provisional Opportunity:
In order to be eligible for a provisional appointment, candidates must be a current New York State employee and have one year of permanent competitive or 55-b/55-c service as an Office Assistant 1 or one year of permanent service in a clerical, or keyboarding title allocated to Grade 6 or higher.
Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm
Candidates appointed provisionally must take the next Civil Service examination for this title and their score must be reachable on the resulting eligible list before they can be permanently appointed.
Candidates who do not pass the examination or do not achieve a reachable score may not be retained in the title. At this time, a date for the Office Assistant 2 examination has not been announced.
Duties Description The Office of Mental Health (OMH) is recruiting for multiple Office Assistant 2, G-9, positions.
Specific duties may include, but are not limited to, the following:
Create, organize, and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
Receive, review, and distribute incoming mail.
Review and distribute outgoing correspondence, making sure that appropriate protocols are followed.
Maintain shared mailboxes in Outlook, by assigning, distributing, and filing emails.
Interacting in person, by phone, mail, and e-mail with a variety of individuals concerning Bureau activities and projects. Refer telephone calls to appropriate staff or supply appropriate information.
Accurately key data into various databases, software modules, Excel spreadsheets etc.
Use various computer applications to gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications as requested.
Review forms and applications and make appropriate determinations.
Coordinating meetings, making travel arrangements, and maintaining scheduling and calendars for Bureau staff.
Maintain accounts for a major account clerical function and processing activities.
Visitor Screening and issuing of building keys to contractors.
Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
Some positions may require additional credentials or a background check to verify your identity.
Email Address OMHHRM@OMH.NY.GOV
Address
Street NYS Office of Mental Health
44 Holland Avenue
Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #153700 in the subject line of your email when applying.
You are advised that should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.