StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleOffice Assistant 2 (NY HELPS) (Budget & Fiscal Management)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Attorney General

Empire State Plaza

City Albany

StateNY

Zip Code12224

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:
• Office Assistant 2: One year of clerical experience.
Current NYS Employee: At least one year of permanent or contingent-permanent service in a clerical, keyboarding, or other qualifying title OR eligible for transfer. A list of qualifying titles can be found here: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Duties Description The incumbent will report to the Revenue Unit Supervisor in the Budget and Fiscal Management Bureau and shall be trained in the everyday operations of the unit – such as Albany petty cash, revenue, and restitution. Specific duties for this position include, but are not limited to, the following:
• Audit count and verify daily deposits from Civil Recoveries Bureau staff; make daily bank deposits (scan checks into bank scanner).
• Cut weekly checks for Civil Recoveries and petty cash.
• Maintain accurate records of all deposits into several different checking accounts; post and process returned checks from these accounts.
• Maintain daily check log database in Access, detailing receipt of all checks received.
• Review and prepare refund request forms.
• Enter data into Statewide Financial System (SFS).
• Process Refund of Appropriations (ROA) in SFS and submit proper documentation to NYS Dept. of Taxation and Finance.
• Maintain the AOD (Assurance of Discontinuance) project in coordination with New York City executive staff: Set up files, print out and read court papers to determine amounts owed, data enter all payments made and maintain spreadsheet with amounts paid vs. amounts still owed, and provide Director with periodic reports.
• Responsible for maintaining an Investigations Unit account - review invoices for payment, acquire proper approvals, prepare and cut checks, post entries to spreadsheets, complete and mail out checks.
• Inventory and maintain files; prepare miscellaneous reports, spreadsheets, letters, etc., as necessary, and provide telephone coverage for bureau.
• Prepare periodic reports for Budget Unit.
• Monitor Travel Unit email and assist NYS OAG staff with processing Employee Expense Reports in SFS according to OAG and OSC Travel Policy.
• Perform other duties of a clerical nature when necessary to assist Budget & Fiscal Management Bureau with special projects.

Additional Comments Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518)776-2500

Fax (518)915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingTo apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy ID #153803 and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.