StateJobsNY

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleOffice Assistant 2 (Calculations) NY HELPS*

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $43280 to $52492 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address Long Island Administration Headquarters

City Babylon

StateNY

Zip Code11703

Minimum Qualifications This title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS*).
To be considered for appointment through NY HELPS, or 55b/c, candidates must meet the open competitive minimum qualifications for this position.

The qualifications are: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties Description Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department.
Duties include, but are not limited to:
• Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc.
• Assist with training regional staff related to Purchasing and Revenue procedures.
• Supervise lower-level staff within the department and provide guidance on NYS Finance Law and best practices.
• Evaluate lower-level staff’s performance and assist with preparing annual evaluations.
• Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records.
• Audit contract invoices and resolve discrepancies prior to submission.
• Create and maintain databases and assist with spending reports for the region.
• Assign work to staff within the department, monitor timeliness, accuracy, determine the nature of problems and take appropriate corrective action.
• Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements.
• Assist Permit Office and Park staff with Patron Refund Requests.
• Process Direct Pays, interagency payments and employee reimbursements.
• Create schedules for Parks throughout the region pertaining to Contracts (including but not limited to currency pick up, garbage and roll offs)
• Receive orders, schedule deliveries, ensure delivery tickets match invoices for goods/services and prices are accurate pertaining to State Contracts.
• Reconcile procurement card transactions and assign charges to correct facility and funding source.

Additional Comments OPERATING NEEDS:
• Must have good organizational skills, accuracy and the ability to multi-task.
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.
• Must have the ability to work effectively independently, in a team dynamic, and across multiple departments.

The posted hiring rate is the sum of the statutory hiring rate for CSEA Grade 12 ($40,193) and the Downstate Adjustment ($3,087) The posted job rate is the sum of the statutory job rate ($49,405) and the Downstate Adjustment ($3,087)

Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Name

Telephone

Fax

Email Address LongIsland.employment@parks.ny.gov

Address

Street Personnel Office, 625 Belmont Ave

City West Babylon

State NY

Zip Code 11704

Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at: https://parks.ny.gov/employment.

Please forward your application and resume, if available to: Human Resources, 625 Belmont Ave., West Babylon, NY 11704 or to LongIsland.employment@parks.ny.gov. Please include “OA2 (Calc)” in the subject line.

All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.