StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleProgram Aide (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Attorney General

State Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:
• Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Current NYS Employee Minimum Qualifications:
• Reachable on the Department of Civil Service Eligible List for Program Aide, Permanent or Contingent Permanent status as a Program Aide, or eligible for transfer.

Duties Description Reporting to a Human Resources Specialist, the Program Aide position will be responsible for supporting the work of the Human Resources Management Bureau, specifically the Competitive Recruitment team of the Office of the Attorney General (OAG) at our Albany, NY location. The incumbent will serve as the agency point of contact for the NYS Civil Service Commission and will also assist Human Resources Administrators with recruitment related tasks. Duties will include, but are not limited to:

• Serve as agency liaison for the NYS Civil Service Commission.
• Prepare monthly planning calendars.
• Prepare and submit documentation to OAG Executive staff and the NYS Civil Service Commission.
• Monitor recruitment email inbox daily and file resumes in appropriate folder.
• Prepare charts that evaluate candidates and/or employees against minimum qualifications in job postings.
• If further information is needed from applicants, sends email requesting information.
• Draft and send monthly recertification email to the NYS Civil Service Commission.
• Communicate recruitment updates to Human Resources and agency staff.
• File appropriate paperwork in employee’s personnel history files.
• Prepare and post job postings.
• Watch monthly NYS Civil Service Commission Webcast meeting.
• Manage database spreadsheets and reports to track the status of employees’ recruitment status.
• Provide Human Resources Administrators with recruitment assistance.
• Perform other duties as assigned.

DESIRED COMPETENCIES:
• Strong work ethic and positive attitude with a focus on providing excellent customer service.
• Ability to work both independently and in a team environment.
• Detail-orientated and able to produce accurate and timely work product.
• Strong organizational skills.
• Proficient in the Microsoft Office Suite, including Excel and Word.

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone 5187762500

Fax 5189157754

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingTo apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy ID #154792 and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.