StateJobsNY

NY HELPYes

AgencyHealth, Department of

TitleOffice Assistant 2 (NY HELPS) - 24651, 24680, 32307

Occupational CategoryAdministrative or General Management

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Family Health/Bureau of Early Intervention

Corning Tower, Empire State Plaza, 2nd Floor

City Albany

StateNY

Zip Code12237

Minimum Qualifications NY HELPS: One year of clerical experience.

Transfer Opportunity: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Excellent organizational, written, and verbal communication skills; strong interpersonal skills; ability to use office machines including multiphone line, copier, fax/scanner; ability to handle a high volume of work in a fast-paced office environment and to meet deadlines; proficient in Microsoft Office programs; ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes.

Duties Description The Office Assistant 2 will provide office and administrative support for staff of the Bureau of Early Intervention's Provider Approval, Due Process and Monitoring Unit. Responsibilities will include: provide daily phone coverage for the Provider Approval, Due Process, and Monitoring Unit (PAU); monitor the unit's shared electronic mail log and accurately triage questions to appropriate PAU or BEI staff/units; scan and upload documents, track PAU documents, emails, requests, etc; assist with initial screening and tracking of individual applications; format and type a variety of documents of PAU staff and reivew documents for accuracy; create and mail letters to early intervention providers each month, utilize the State Data System to research, data enter, and review provider documentation; communicate with approved providers and applicants and other duties assigned by the Unit manager.

Additional Comments Three full-time, contingent permanent/permanent positions. Transfer Candidates may be asked for their social security number to verify eligibility.

Non-competitive appointment may be made under the NY HELPS program. NY HELPS waives Department of Civil Service examination requirements for certain positions for a period of one year. For additional information about the NY HELPS Program, please refer to https://www.cs.ny.gov/help/.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MR/OA2/32307,24651,24680/DFH

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MR/OA2/32307,24651,24680/DFH included in the subject line or by mail to Human Resources Management Group, MR/OA2/32307,24651,24680/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.