Review Vacancy
TitleProgram Aide- Albany (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $50408 to $63319 Annually
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Minimum Qualifications:
High school or high school equivalency diploma; and three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum Qualifications:
To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service as a Grade 11 or higher determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.
Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Program Aide (former title Administrative Aide/Agency Program Aide); if you have less than one year, you must be reachable on the current Program Aide (former title Administrative Aide/Agency Program Aide) eligible list for this location, if one exists.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 11 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Duties Description Under the direction of the Assistant Director of Employee Relations, M2 and HRS 1 LR, M1, the incumbent performs a variety of para-professional duties and provides program and technical assistance for one or more professional positions essential to the operations of the Employee Relations Office (ERO). Many of the activities support the various staff in the Office, while others may directly support ERO leadership. Duties include, but are not limited to, the following:
•Prepare written correspondences to employees and/or union representatives.
•Create, maintain, and enter information into spreadsheets and databases.
•Complete forms in accordance with agency procedures.
•Assist with procurement requests, supply orders and Information Resources as needed.
•Create case folders and filing as needed.
•Delegate email and phone inquiries from unions, employees, or agency customers in a courteous manner to appropriate Employee Relations Representative.
•Maintain calendars and schedule meetings for Regional and Statewide Labor Management (LM) meetings.
•Format agendas for LM meetings and draft minutes as needed.
•Post approved minutes to DOL’s intranet.
•Process various reports and provide updates as changes occur.
•Update procedures to support the performance management goals of the agency.
•As needed check correct, spelling, grammar; ensure office format policies are followed and recommend revisions.
•Maintain working knowledge of applicable software applications used in the office, such as: SharePoint; Microsoft Office; Human Capital Management (HCM); NYSTEP, and LATS.
•Collaborate with Employee Relations staff on alternate assignments or special projects.
•Other duties as assigned
Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting options and working hours will be discussed at the time of interview.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street Harriman State Office Campus
Building 12, Room 561
Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by April 10, 2024, and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include Vacancy ID #155965, Program Aide- Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.