Review Vacancy
AgencyAgriculture & Markets, Department of
TitleContract Management Specialist 1 or Trainee (NY HELPS)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $49363 to $65001 Annually
Workday
Minimum Qualifications Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally. Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York.
NY HELPS Minimum Qualifications: A bachelor’s degree or higher
Advanced Placement: For Trainee 2:
Either 1: If you meet the minimum qualifications and have one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms, you may be appointed to the Contract Management Specialist Trainee 2; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled **
This will reduce the traineeship time by one year.
For Full Performance Level:
Either 1. If you meet the minimum qualifications and have two years of professional contract management experience as stated above, you may be appointed to the Contract Management Specialist 1, Grade 18; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional contract management experience as stated above, you may be appointed to the Contract Management Specialist 1, Grade 18.
You must inform the hiring agency of additional professional experience at the time of interview.
**Hiring agencies have discretion in determining whether a degree is related to the duties of the position.
Additional Minimum Qualifications:
Reassignment Qualifications: You must be a current Department of Agriculture and Markets employee and have one year of permanent, contingent-permanent, or 55 b/c service as a Contract Management Specialist Trainee 1, NS, Contract Management Specialist Trainee 2, NS and Contract Management Specialist 1, G-18; if you have less than one year, you must be reachable on the current eligible list for this location if one exists.
52.6 Transfer Qualifications to Contract Management Specialist 1, G-18: This position is designated administrative under Section 52.6 of the Civil Service Law and may be filled by administrative transfer under that section. Source titles from which transfer may be made must be designated administrative and be within two salary grades or one M-grade of the target title.
70.1 Transfer Qualifications to Contract Management Specialist 1, G-18: Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Administrative Specialist 1, G-18, Business Systems Analyst 1, G-18, and Senior Budgeting Analyst, G-18.
70.4 Transfer Qualifications to Contract Management Specialist Trainee 1, NS: Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a Grade 11 title or higher.
AND
A bachelor’s degree or higher.
Reinstatement Under Rule 5.4: Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.
55-b/c Qualifications: Applicants may be appointed to this position permanently if they meet these qualifications: a bachelor’s degree or higher.
Information about the Workers with Disabilities 55-b and the Veterans with Disabilities employment program 55-c can be found at 55b/c Recruitment Resources Center (ny.gov).
Duties Description If you are skilled in contract management and procurement, we have an exciting opportunity for you. The New York State Department of Agriculture and Markets is currently hiring a Contract Management Specialist Trainee 1 for their Department Headquarters located at 10B Airline Drive, Albany, NY 12235. In this role, you will be responsible for publishing contract and procurement requirements, evaluating and reviewing contracts, and preparing financial documents such as RFPs, IFBs, RFQs, RFI's, RFA's, Sole/Single Source Procurements, among others. You will also be responsible for monitoring contractor performance and compliance, performing administrative processes associated with the contracts, and addressing necessary contract modifications and amendments. As a Contract Management Specialist, you will play a vital role in the Department's operations and contribute to the growth of the organization. Apply now to join our team and take the first step in your career growth!
This is a Public Employees Federation (PEF)-represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free Dental and Vision coverage, NYS Pension Plan membership, paid parental leave, and generous paid time off. Within the first year, you are eligible for 5 days of personal time, 13 vacation days, 8 sick days, and 13 paid holidays!
The starting salary for the Contract Management Specialist Trainee 1 is $49,363/ year, and the hiring salary for the PEF salary grade (SG) 13. This position requires the completion of a two-year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without examination to the Trainee 2 level SG-14 (starting salary of $52,198). Completion of the second year of the traineeship will result in permanent advancement to the Contract Management Specialist 1, SG-18 (starting salary of $65,001) without examination. Candidates may be eligible for appointment directly to the Trainee 2 or full performance level. For more information, see Advanced Placement below.
The candidate appointed at the Contract Management Specialist 1, SG-18 level, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances* may be payable to PEF employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation. Performance advance payments are added to an employee's annual salary. Over time, yearly performance advances may lead to the SG-18 job rate salary of $82,656/ year!
Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HarvestYourPotential@agriculture.ny.gov
Address
Notes on ApplyingCandidates that are eligible and interested in being considered for appointment to one of these opportunities
must copy and paste this link into their browser to apply: https://recruitingbypaycor.com/career/SubmitResume.action?clientId=8a7883d07a219b0d017a53a2e3bb0f9a&id=8a7887a88ecaad24018ee2dd8bba16ef&specialization= by: April 25, 2024. Within this online application please upload your resume, transcript, and cover letter.
If you have any questions, please contact Laura Osa in Human Resources at (518) 457-3216 or
HarvestYourPotential@agriculture.ny.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.