Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 2, Item #01368
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Appointment Type Contingent Permanent
Workday
Minimum Qualifications Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to an Office Assistant 2, you must have:
• One year of clerical experience.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 or 70.4 of the Civil Service Law.
For 70.1 or 70.4 transfer to an Office Assistant 2, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Provisional and/or Non-Competitive promotion (NCP) qualifications:
You must be a qualified employee of the Office of the New York State Comptroller and have had one year of permanent competitive or 55-b/55-c service as an Office Assistant 1. If the number of interested candidates who meet the promotional qualifications is three or less, the agency; at its discretion, may nominate one or more of the candidates for a noncompetitive promotion without further examination under the provisions of Section 52.7 of the Civil Service Law. If the number of interested candidates who meet the promotional qualifications is more than three, the agency; at its discretion, may nominate one or more of the candidates for a provisional promotion under the provisions of Section 65 of the Civil Service Law.
Duties Description Duties Description:
• Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
• Perform routine processing activities, including checking forms for completeness and accuracy.
• Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
• Enter data and information into and retrieve data and information from computerized systems.
• Verify data previously transcribed or entered to detect errors.
• Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
• Design clerical processing procedures.
• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
• Respond to questions concerning the operation of the unit or program area.
• Write responses to correspondence.
• Resolve work problems.
• Review forms and applications and make appropriate determinations.
Additional Comments Desired Competencies:
• Ability to communicate with diverse people effectively and appropriately on varying levels, both within an agency and as well as outside organizations
• Experience with MS Excel and Word and can learn new computer applications.
• Experience with the NY Statewide Financial System (SFS).
• Has an understanding or the ability to understand NYS Travel Guidelines
• Ability to manage multiple priorities.
• Ability to think and work independently as well as learn new things and to adjust to change.
• Ability to assess a problem or situation and provide logical solutions as well as make fact – based decisions with little supervision.
• Ability to stay focused on work and complete assignments in a highly dynamic environment.
Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.
Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Recruit@osc.ny.gov
Address
Street Office of Human Resources
110 State Street
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than July 30, 2024. Documents must be sent as unlocked and accessible attachments.
Reference Item #01368-YVC in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Fiona J. Fay FinancePL@osc.ny.gov
When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.