Review Vacancy
AgencyMilitary and Naval Affairs, Division of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)
Salary RangeFrom $54860 to $54860 Annually
Jurisdictional Class "Other" (generally Military Law positions)
Workday
Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Minimal three (3) years of New York State service in a Grade 9 or above title which performed administrative tasks related to finance, accounting, real property management, engineering or similar field.
OR
Bachelor’s degree including or supplemented by nine credit hours in mathematics, statistics, or real estate (or related studies); and two years of experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.
OR
Associate’s Degree or Certification including or supplemented by nine credit hours in mathematics, statistics, or real estate (or related studies); and three years of experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.
OR
Six years of experience performing administrative tasks related to finance, accounting, real property management, engineering or similar field.**
AND
In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET or other clearance may be required.
Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and the Statewide Learning Management System (SLMS) and/or other computer training as related to duty assignments.
Must be proficient in and able to independently use Microsoft Office software – MSWord and Excel. Ability to use PowerPoint and/or Access also preferred.*
Must successfully complete the Real Property training courses which will be conducted through the U.S. Air Force and the Air National Guard.*
Must possess a valid driver's license to operate a motor vehicle in the State of New York. Must report any changes to supervisory chain and State Human Resources (MNHS).
Must be willing to travel to various locations within or outside of New York State. Various modes of travel may be utilized to include motor vehicle, plane, train or other available source.
* Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.
** Military experience and education, may be considered for minimum qualifications, however, candidate must demonstrate direct relevance to the job duties and abilities noted above.
At all times, the employee MUST maintain minimum standards in accordance with current , and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.
Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Under the supervision of the Base Civil Engineer (BCE), Director of Facilities Management and Engineering Directorate (MNFE), Chief Financial Management Officer (CFMO) and/or other appropriate supervision, the Resource Advisor Titles provide financial advice, accounting, bookkeeping and resource management. Specifically, the title series is responsible for coordinating, tracking and implementing procedures associated with reimbursement of federal funding provided to the State of New York Air and Army National Guard through the Master Cooperative Agreement (MCA). Resource Advisor Titles work to ensure all processing for reimbursement of funds to New York State is done efficiently, timely and in accordance with state and federal regulations, policies, and procedures. RA’s are also responsible for the reconciliation of the state funds associated with the MCA process and proper accounting of all expenditures in accordance with state and federal procedures.
Resource Advisor Titles perform responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel.
Resource Advisors provide financial advice, accounting and bookkeeping support services, and resources management in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. The Resource Advisor at the Air National Guard Bases is a non-supervisory position. The Resource Advisor is responsible for managing funds and projects on a small to medium scale.
Performs the following financial assistance tasks but is not limited to:
• Responsible for all aspects of managing Air National Guard (ANG) funds associated with the MCA under the CE Unit as well as the reconciliation with state funding sources.
• Assists in preparing and auditing regular reports, memorandums and tracks other special funding. Corrects and/or reports discrepancies.
• Develops, implements and maintains account/record keeping database, spreadsheets, reports and graphs that portray an annual and historical expenditure and consumption pattern for use in resource analysis and auditing.
• Works with federal and state personnel to submit budget proposals for annual budget, financial plans and tracks/reconciles expenses and payments in all systems.
• Tracks and monitors prior and current expenses as well as analyzes available data to project future expenses.
• Acts as the liaison with various Federal, State, and local departments/agencies.
• Inputs and manages information entry into state and federal systems including the Statewide Financial System (SFS), the Integrated Engineering Management System (IEMS) and all other required computer tracking systems.
• Coordinates with appropriate staff on purchasing and procurement matters.
• Prepares purchase orders ensuring proper state and federal format and codes are used.
• Compiles data for contracts and projects to include dissemination cost data and final reconciliation records.
• Provides notification when account balances are becoming low or when other actions are required.
• Represents the department at various financial meetings.
• Will attend and complete additional training as required.
• May require periodic travel.
• May require overtime.
• Performs other duties as assigned.
JOB REQUIREMENTS
• Knowledge of accounting processes.
• Must be proficient in Microsoft Office Suite.
• Must be able to operate small office machines to include calculating machine, copy, scanning and facsimile equipment as well as have general knowledge of office operations such as mail procedures, filing, telephone operations, etc.
• Ability to maintain account files and analytical data for auditing, forecasting and historical purposes.
• Complete data entry and processing timely and accurately.
• Ability to organize and prepare written and office material in a clear and concise form.
• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel.
• Ability to read and write in English.
• Demonstrate reliability and trustworthiness.
• Good verbal and written communication skills.
Additional Comments Current Start Rate: $54,860*
Job Rate: $66,634
(*All hires begin at “Start Rate” unless prior state experience affords eligibility for hiring step increase as determined by OSC.)
In addition: Stewart ANGB receives a Mid Hudson Adjustment of $1,650 annually.
This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil
Address
Street New York State Division of Military and Naval Affairs - State Human Resources Management
330 Old Niskayuna Road
Notes on ApplyingTo be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications in a skilled trade.
If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.
Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail.
E-mail to: ng.ny.nyarng.mbx.mnhs-job-posting@mail.mil
FAX to: (518) 786-6085
Mail to:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications
POSITION WILL BE POSTED UNTIL FILLED
VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.