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Review Vacancy

Date Posted 07/09/24

Applications Due07/24/24

Vacancy ID162618


AgencyTaxation & Finance, State

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman Campus

City Albany


Zip Code12227

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.




Current NYS employee eligible for transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.


Reachable on the appropriate eligible list for this title and location.


55-b/c: Please include your letter of eligibility with your application.

Duties Description The incumbent must be able to perform the following essential functions:
• Scan discoverable documents and create database to track information.
• Create PDF files.
• Compile electronic files in accordance with Secrecy provisions and Aspera Vault, including Law Manager Case Management System and Evidence on Q reports, e-mail, phone records, bank records, draft reports, etc.
• Develop and test new Law Manager reports/enhancements.
• Develop and maintain proficiency with all Department systems available, such as but not limited to Excel, Word, Able to Extract, Adobe Acrobat, SAS, Law Manager, Crystal Reports, Evidence on Q, CARTS, Cognos, SharePoint, e-MPIRE and the agency’s intranet system.
• Perform special assignments and miscellaneous tasks timely, accurately and in a professional manner. Exhibit a willingness to accept new assignments and provide support for new initiatives.
• Review submitted discovery files for confidential information;
• Redact confidential tax information and other non-disclosable information and identify the basis for redactions on discovery documents and label accordingly;
• Create redaction logs to track work product and provide accurate information thereon;
• Coordinate with CID attorneys and CID District Office Management teams to assist with transfer of discovery materials through Aspera Vault.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Michaela Barnes

Telephone 518-457-2900


Email Address


Street W.A. Harriman State Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227


Notes on ApplyingQualified Candidates should submit a cover letter stating how they qualify with their resume to the email address above.

Please reference the vacancy ID number, job title and the Criminal Investigations Division (CID) in the subject line of your response.

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