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Review Vacancy

Date Posted 07/09/24

Applications Due07/24/24

Vacancy ID162645


AgencyTaxation & Finance, State

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 299 Old Niskayuna Road

(Wade Road)

City Albany


Zip Code12110

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.




Current NYS employee eligible for transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.


Reachable on the appropriate eligible list for this title and location.


55-b/c: Please include your letter of eligibility with your application.

Duties Description The incumbent must be able to perform the following essential functions:
• Perform clerical related tasks such as creating, and maintaining and filing folders, data entering, photocopying, and distributing materials. Use common office equipment such as printers, photocopy machines, and scanners. Prepare envelopes, forms, and reports when required;
• Manipulate an alphanumeric keyboard; use and navigate various computer systems and software applications; enter and/or retrieve and search for information;
• Use office equipment such as computer, printers, photocopiers
• Maintain confidentiality of information; exercise good judgment;
• Multi-task and prioritize assignments, organize work load;
• Develop a strong working knowledge of agency computer systems and software.
• Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.
• Communicate clearly and effectively, both verbally and in writing
• Establish and maintain effective working relationships with co-workers and management.
• Perform other duties as required.
• Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.
• Adhere to the Department’s time and attendance rules.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Trombley



Email Address


Street W.A. Harriman State Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227


Notes on ApplyingQualified Candidates should submit a cover letter stating how they qualify with their resume to the email address above.

Please reference the vacancy ID number, job title in the subject line of your response.

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