NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleAssociate Administrative Analyst

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Ave.

City Albany

StateNY

Zip Code12226

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

NOTE: Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Provisional Pending Examination:
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must have taken the most recent competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. Please visit https://www.cs.ny.gov/jobseeker/ for additional information on state examinations.

The minimum qualifications for a provisional appointment are:
One year or more of permanent, contingent-permanent, or 55b/c service as a Senior Administrative Analyst.

Duties Description The incumbent will report to the Office of Interoperable and Emergency Communications (OIEC). Duties include but are not limited to:

•Create, maintain, and provide annual and quarterly reports of OIEC data to the Agency for review.
•Receive and review correspondence sent to OIEC and distribute appropriately; to include Federal Communications Commission (FCC), licensure agreements, partner Memorandums of Understanding (MOUs), grant related functions, and general inquiries.
•Prepare comprehensive reports on issues that require management’s attention. Perform research and gather internal and external information from program and administrative areas, other state agencies, governmental publications, etc. Make recommendations to address operations that affect the agency, staff, program, and constituents.
•Disseminate information on behalf of the Director to the appropriate units in a timely and accurate manner. Ensures new procedures are clearly defined and carried out completely and accurately.
•Coordinate and manage quarterly statutory required meetings.
•Provide scheduling and daily organizational management to assist the Director of OIEC.
•Ensure records retention and retrieval systems are established and maintained in accordance with agency policy and operational needs.
•Act as a liaison with other Local, State and Federal partners to keep communication contact and operational readiness.
•Participate in agency related programs to keep unit up to date of new practices, policies, and procedures.
•Coordinate and track unit related purchases and contracts.
•May be asked to travel in support of OIEC's Communication Training Unit (COMU) or in support of field operations during activations and planned events.
•May be asked to provide support to the Emergency Operations Center (EOC) or field staff during emergencies under the ESF-2 function or as assigned by the division.
•Perform other duties as assigned.
•Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required.
•Occasional travel (20%) is required.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 173206 in the subject line of your application email to HRresumes@dhses.ny.gov.