Review Vacancy
The date on which the vacancy post was submitted.Date Posted 03/11/25
The last date that applications will be accepted.Applications Due03/21/25
This is the unique identifier for this vacancy.Vacancy ID182510
Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes
The agency in which the vacancy exists.AgencyGeneral Services, Office of
The job title for the vacancy.TitleOffice Assistant 2 (Stores/Mail) - VID 182510
The job title for the vacancy.Occupational CategoryClerical, Secretarial, Office Aide
The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade09
The collective bargaining unit to which this vacancy is assigned.Bargaining UnitASU - Administrative Services Unit (CSEA)
The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $41399 to $50884 Annually
Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time
This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent
Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%
This provides information on the expected workweek. Workweek Mon-Fri
The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5
Workday
If checked, the agency allows flextime. Flextime allowed? No
If checked, this vacancy includes mandatory overtime. Mandatory overtime? No
If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No
If checked, this agency allows telecommuting for this position. Telecommuting allowed? No
The county in which the vacancy is located. County Albany
The street address where the vacancy is located. Street Address Dockmaster, P1-South, Dock J
The city where the vacancy is located. City Albany
The state where the vacancy is located (the default is New York). StateNY
The zip code where the vacancy is located. Zip Code12242
The duties that the incumbent of the vacancy will be expected to perform. Duties Description • Enter delivery information into the Dock-Master computer system.
• Coordinate and assign unloading area for delivery vehicles.
• Answer incoming phone inquiries relating to delivery protocols and scheduling.
• Work closely with State Police staff to assist with questions regarding driver and vehicle credentials which arise in daily operations.
• Monitor docks for vehicles exceeding delivery time limits, improper waste disposal, and clear passageways.
• Assist Agencies, Vendors and Tenants with emergency access requests.
• Maintain hard copies for deliveries for referencing then destroy paperwork containing sensitive information after a predetermined time.
• Assist with plaza management to keep the staging areas free and clear from obstructions and ensure compliance is met with waste policies.
• Supervise state employees and contractors while they are staging, loading/unloading, and utilizing the Empire State Plaza P1 area.
• Answer any incoming phone calls, emails or messages relating to delivery protocol and scheduling.
• Troubleshoot any PC issues relating to Dockmaster computer system, and work with tenant agencies, State Police and ITS to resolve them together.
Operational Needs:
• Ability to bend, lift, stand and walk for long periods of time.
• Ability to lift a minimum of 45 pounds.
• Ability to operate material handling equipment.
The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
Applicants must possess one year of clerical experience.
Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Additional comments regarding the vacancy. Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.
For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.
Some positions may require additional credentials or a background check to verify your identity.
The name of the contact person for this vacancy. Name Human Resources/SP
The telephone number to use for questions about this vacancy. Telephone 518-473-5282
The fax to use for this vacancy. Fax 518-486-1631
Email address for emailing applications, or to ask questions about this vacancy. Email Address HRresumes@ogs.ny.gov
Address
The street address of the contact for this vacancy. Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
The city for the contact for this vacancy. City Albany
The state of the contact for this vacancy (the default is New York). State NY
The zip code for the contact for this vacancy. Zip Code 12226
Instructions for potential applicants.Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.