Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes

The agency in which the vacancy exists.AgencyState Comptroller, Office of the

The job title for the vacancy.TitleAdministrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14(NYHELPS)Item#07344

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade18

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $53764 to $85138 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 8 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 4 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes

The county in which the vacancy is located. County Albany

The street address where the vacancy is located. Street Address 110 State Street

The city where the vacancy is located. City Albany

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code12236

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Personnel Liaison
• Process all transactions as it relates to human resources and performance development.
• Assist, research, and/or prepare classification requests for bureau management, as requested.
• Assist program areas with probation/performance evaluations, coaching plans: preparing, reviewing, tracking, and follow up.
• Manages all phases of the hiring process for centralize canvassing
• Prepare procedures to describe, revise, and control work activities.
• Assist with succession planning activities.

Workforce Development & Training
• Coordinate and monitor employee development activities and programs, conduct training needs assessments, analyze and evaluate data in order to identify developmental opportunities to accomplish Division workforce goals.
• Update all pension benefit administration system training materials in accordance with changes and/or updates to functionality.

Purchasing
• May serve as or support the Purchasing Liaison for the Division, working closely with the OSC Finance Office, managing the purchasing of goods and services by completing purchase requests, tracking purchases, researching product options, reconciling monthly card statements, etc.

Building
• May serve as or support the Building Coordinator for the Division, working closely with OSC Management Services: telephone changes/name plates/space needs, construction/modification of offices and/or equipment requirements.

Employee Engagement Programs
• May serve as or support the representative of the Division in various division/agency wide committees, teams and/or assignments such as employee suggestion program, recognition program, mentoring, etc.

Quality Process Improvement
• Plan, develop, analyze, implement and evaluate quality activities and reports requested by management: strategic risk assessment, internal controls, monthly report, benchmarking, etc.

Disaster Recovery/Business Continuity and Contingency
Planning (BCCP)
• May serve as or support the Business Continuity Planning Coordinator for the Division: Partner with the Business Continuity Planning Liaison on all activities, coordinate and maintain emergency management materials, etc.

General/Miscellaneous
• Special projects or additional tasks as requested by Management.

The minimum qualifications required for this vacancy. Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Administrative Specialist Trainee 1, you must have:
• A bachelor’s or higher degree.

For appointment to the Administrative Specialist Trainee 2, you must have:
• A bachelor's degree AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
• A Juris Doctor, master's or higher degree in a field related to the position being filled.

For appointment to the Administrative Specialist 1 (full journey level), you must have:
• A bachelor's degree AND two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
• A Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law.

For 70.1, 52.6 or 70.4 transfer to an Administrative Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-16 or above. SG-11 or above for a Trainee 1, SG-12 or above for a Trainee 2, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.

55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Traineeship salary information:
The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($53764), Administrative Specialist Trainee 2 equated to SG-16 ($59994), or full performance Administrative Specialist 1 SG-18 ($66951) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.

Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship.

Additional comments regarding the vacancy. Additional Comments Knowledge, skills, and abilities:
• Ability to foster effective working relationships and partnerships.
• Ability to provide excellent customer service.
• Ability to effectively communicate verbally and in writing.
• Ability to be organized and complete tasks and responsibilities timely and accurately, managing multiple priorities and meeting deadlines.
• Ability to effectively problem solve and manage conflict.
• Ability to work independently and in teams.
• Proficient in Microsoft Office applications including, but not limited to Word, Excel, Teams, and PowerPoint.
• Motivated to lead or assist in contributing to the success of the Bureau.

Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name David Heaphy

The telephone number to use for questions about this vacancy. Telephone 5184741924

The fax to use for this vacancy. Fax (518)486-6723

Email address for emailing applications, or to ask questions about this vacancy. Email Address Jobs@osc.ny.gov

Address

The street address of the contact for this vacancy. Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

The city for the contact for this vacancy. City Albany

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 12236

Instructions for potential applicants.Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:

https://www.osc.ny.gov/jobs/openings/administrative-specialist-1-trainees/032524
Reference Item #07344-DJH on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Caitlyn Zautner
Email Address: ERS_Personnel@osc.ny.gov